Confirmation of exit for ship supplies

Check how the exit of the goods from the EU is confirmed for ship supplies in different situations. These instructions are intended for operators delivering goods to vessels (ships and aircraft).

A. When you deliver goods from Finland to a vessel located in Finland

The exit of the goods can be verified with an accompanying document or with electronic exit notifications. 

1. Confirmation of exit with an accompanying document

Present the goods and the accompanying document on board the vessel to the consignee of the goods, who signs the accompanying document. Save the accompanying document as proof of the exit of the goods from the customs territory of the EU. 

The accompanying document must have the following entries:

• the consignee’s signature and print name
• the consignee’s position in the company 

You may also request a decision on release with confirmation of exit for your accounts. For this, you need to present the accompanying document signed by the consignee to Customs at any customs office in Finland. 

2. Electronic confirmation of exit

You can also ask the transport company to submit electronic exit notifications, which means you will receive a decision on release with confirmation of exit. 

B. When you deliver goods from Finland to a vessel located in another EU country

If the vessel is located at a port in another EU country, present the export accompanying document to Customs in the EU country in question. After this, you will receive a decision on release with confirmation of exit from Finnish Customs. 

C. When you deliver goods from another EU country to a vessel located in Finland 

You must have a loading permit from Finnish Customs before the goods are loaded on board the vessel.  

Request a loading permit by presenting the accompanying document (EAD), the MRN list or any other document accepted by Customs.  If these documents cannot be presented, a ship supply declaration must be submitted in Finland before the goods are delivered to the ship. 

If there is no customs authority present or no open customs office at the place of loading, you can request the loading permit from another customs office on the transport route in Finland or by email. Send the loading permit request by email like this:

• Send the export accompanying documents (EAD) or the MRN list to the Electronic Service Centre with an email message to the address spake.vienti@tulli.fi.
• The email heading should read ‘Request for loading permit’.

If the loading permit is sent to you by email, confirm the exit of the goods like this:

• Send the documents signed by the consignee to the email address spake.vienti@tulli.fi and request an exit confirmation for the ship supply.
• The email heading should read ‘Request for exit confirmation’.
• The Electronic Service Centre at Finnish Customs confirms the exit.

Returning goods from the vessel after delivery when the exit of the goods has been confirmed

If goods are returned from the vessel, an import declaration must be submitted for them in certain situations. Where appropriate, a tax return for excise duties must also be submitted to the Finnish Tax Administration.

Submit an import declaration in the following situations:

• the goods have been confirmed as received  
• a decision on release with confirmation of exit has been received for the goods.