Confirmation of exit for ship supplies

Check how the exit of the goods from the EU is certified for ship supplies in different situations. The instructions are intended for operators that supply goods to vessels and aircraft. 

Please note that the instructions for certification of exit only apply to deliveries of Union goods, that is, goods that are in so-called free circulation in the EU. There are separate instructions for delivering undeclared goods to vessels and aircraft. 

A. When you deliver Union goods from Finland to a vessel or aircraft located in Finland

The exit of the goods can be verified with a release decision document or with electronic exit notifications. 

1. Certification of exit with a release decision

Present the goods and the release decision document received in connection with the export declaration on board the ship or aircraft to the consignee of the goods, who will sign the document. Keep the release decision as proof of that the goods have exited the customs territory of the EU.  

The release decision must have these entries:

• the consignee’s signature and printed name
• the consignee’s position in the company

You can also request a decision on release with certification of exit for your records. For this, you need to present the release decision signed by the consignee to Customs at any customs office in Finland. 

2. Electronic exit notification

You can also ask the carrier to submit electronic exit notifications, which means you will receive a decision on release with certification of exit. 

B. When you deliver Union goods from Finland to a vessel or aircraft located in another EU country

If the vessel or aircraft is located at a port or airport in another EU country, present the export MRN to the customs authority in the EU country in question. After this, you will receive a decision on release with certification of exit from Finnish Customs. 

C. When you deliver Union goods from another EU country to a vessel or aircraft located in Finland 

You must have a loading permission from Finnish Customs before the goods are loaded onto the vessel or aircraft.

Request a loading permission by presenting e.g. the release decision, the MRN list or other document accepted by Customs. If these documents cannot be presented, a ship supply declaration must be submitted in Finland before the goods are delivered to the vessel or aircraft. 

If there is no customs office at the place of loading or if the customs office is not open, you can request loading permission from another customs office in Finland along the transport route or by email. Request loading permission by email like this

• Write “Request for loading permission” in the subject line of the email message.
• Attach the decision on release for export or the MRN list. 
• Provide the following details in the email message: 
  o    the vessel or aircraft onto which the goods are to be loaded
  o    port or airport of loading
  o    planned date and time of loading.
• Send the email message to the Electronic Service Centre at spake.vienti@tulli.fi.

If the loading permission is sent to you by email, proceed as follows for certification of exit:

• Email the documents signed by the consignee to spake.vienti@tulli.fi and request exit certification for the ship supplies.
• Write “Request for exit certification” in the subject line of the email message.
• •    The Electronic Service Centre at Finnish Customs certifies the exit.

Returning goods from the vessel or aircraft after delivery when the exit of the goods has been certified

If goods are returned from the vessel or aircraft, an import declaration must be submitted for them in certain situations. Where appropriate, a tax return for excise duties must also be submitted to the Finnish Tax Administration.

Submit an import declaration in the following situations:

• the goods have been confirmed as received
• a decision on release with confirmation of exit has been received for the goods.