How to submit a declaration for ship supplies
General information about submitting a declaration for ship (or aircraft) supplies:
- Submit the declaration for ship supplies in good time for each consignment; Customs may inspect the goods.
- The declaration for ship supplies must be submitted regardless of the nationality of the ship or aircraft.
- The declaration for ship supplies must be submitted regardless of whether the destination of the ship or aircraft is in the EU or not.
- It is not necessary to provide safety and security data on export or exit declarations when the goods are delivered to a ship or aircraft located in Finland.
Choice of declaration in different situations
Choose either declaration for ship supplies or export declaration as the declaration type. Choose the declaration based on where the ship or aircraft is located.
If the ship or aircraft is at a Finnish port or airport, submit a standard declaration for ship supplies (FI585). Provide the following details:
- a customs office in Finland as the customs office of export and exit
- declaration type EX
- additional procedure F61
- country of destination QS.
The so-called special details for ship supplies, such as commodity codes, must also be provided in this declaration.
No separate arrival at exit notification (FI507) is required for the consignment.
If the ship or aircraft is at a port or airport outside the EU, submit an export declaration (FI515). Provide the following details:
- the country where the goods exit the EU as the customs office of exit
- declaration type EX
- additional procedure 999
- the country outside the EU where the ship or aircraft is located as the country of destination.
No so-called special details for ship supplies are provided in this declaration.
When the goods exit the EU, the exit declarations must be submitted for them as usual.
If the ship or aircraft is at a port or airport in another EU country, submit an export declaration (FI515). Provide the following details:
- the other EU country where the goods are loaded on board the ship or aircraft as the customs office of exit
- declaration type EX
- additional procedure F61
- country of destination QS.
The so-called special details for ship supplies, such as commodity codes, must also be provided in this declaration.
Permission to load must be requested from the customs authorities of the country where the customs office of exit is located.
Declaration procedures
1. Electronic declaration
Submit the export declaration for ship supplies electronically in the Customs Clearance Service or, if you are a message declarant, via message exchange.
In the Customs Clearance Service, you can choose the declaration when you first choose QS as the country of destination. After that you can choose either declaration for ship supplies (FI585) or export declaration (FI515) as the declaration. For detailed instructions, see the user guidance on the Customs Clearance Service.
If there is a disruption in the system and you are unable to submit the declaration, follow the instructions for the export fallback procedure.
The declaration must contain all the details that are mandatory in a standard export declaration. In certain situations, the special details for ship supplies must also be provided.
When to provide the special details for ship supplies
Provide the special details for ship supplies only when you are submitting a standard declaration for ship supplies (FI585) to a place of loading in Finland or an export declaration (FI515) to a place of delivery in another EU country.
The special details are not provided when the goods are delivered outside the EU. In that case, the general export declaration rules are applied.
What are the special details for ship supplies?
Provide the following details:
- Additional declaration type: A – Standard customs declaration
- Declaration type: EX
- Supplier: Declarant/exporter
- Consignee: Ship/aircraft or carrier, according to the details in the country of registration or leasing of the ship or aircraft. A goods item-specific consignee cannot be provided.
- Country of destination: “QS – Stores and provisions within the framework of extra-Union trade”
- Additional information code: If the goods are delivered within the framework of intra-Union trade (that is, the goods are delivered to an EU ship or aircraft), provide the additional information code “FIXQR – Stores and provisions within the framework of intra-Union trade” at declaration header level.
- Mode of transport at the border:
- 1 – Sea transport
- 4 – Air transport
- 8 – Inland waterway transport (Saimaa Canal)
- Identification of the active means of transport: IMO ship identification number or registration number of the aircraft (not the flight ID).
- Location: The place where the goods are available for customs inspection before loading (e.g. a port, warehouse or customs office).
- Commodity code: The Taric code must be entered for three product categories:
- 9930 24 00 – goods from CN Chapters 1 to 24 (foodstuffs, alcohol, tobacco)
- 9930 27 00 – goods from CN chapter 27 (fuels)
- 9930 99 00 – goods classified elsewhere (other goods, mainly related to equipment).
- Customs procedure: 10 (permanent export) or 31 (re-export)
- Additional procedure: F61 – Victualing and bunkering
- Net mass: The actual net mass is only mandatory for Taric code 9930 27 00. In other cases, you should provide 0.001 kg or the actual net mass.
Oral declaration
You can submit the declaration orally if the consignment is worth no more than 1 000 euros and has a net weight of no more than 1 000 kilograms. Check the instructions for oral declaration.
Please note that if the goods are subject to any restrictions, the declaration must be submitted either in the Customs Clearance Service or via message exchange.
Goods subject to restrictions
As a supplier, you must make sure that the export restrictions, prohibitions and conditions of the export licence are followed. Declare any restricted goods included in the ship supplies as a separate goods item. Also provide the number and date of the export licence.
The export licence must be presented to Customs, so that the conditions of the licence can be checked before the goods are loaded.
A ship supply declaration accepted by Customs is a loading permit
A ship supply declaration accepted by Customs is a permit to load the goods on board the ship or aircraft.
The declarant receives a decision on release of the ship supplies, which must be delivered to the vessel with the goods. A consignment note or loading list can be enclosed.
If the goods are delivered to a ship or aircraft located in Finland from another EU country, a loading permit must be obtained from Finnish Customs before the goods are loaded on board the ship or aircraft.
When the goods have been delivered to the ship or aircraft, have the exit of the goods from the EU confirmed
Check how the exit of the goods from the EU is confirmed in different situations.