How to submit a declaration for ship supplies

General information about submitting a declaration for ship (and aircraft) supplies:

  • Submit the declaration for ship supplies in good time for each consignment; Customs may inspect the goods.
  • The declaration for ship supplies must be submitted regardless of the nationality of the ship (or aircraft).
  • The declaration for ship supplies must be submitted regardless of whether the destination of the ship (or aircraft) is in the EU or not.
  • It is not necessary to provide safety and security data on export or exit declarations.

Declaration procedures

1. Electronic declaration

Submit the export declaration for ship supplies electronically in the Customs Clearance Service or, if you are a message declarant, via message exchange.

If there is a disruption in the system and you are unable to submit the declaration, follow the instructions for the export fallback procedure. 

For detailed instructions, see the user guidance of the Customs Clearance Service.

The declaration must include all the mandatory data of a complete export declaration. Furthermore, the following special information is required:

  • Additional declaration type: A – standard customs declaration
  • Declaration type: EX, the declaration type is used together with the country of destination codes QS and QR.
  • Supplier: declarant/exporter
  • Consignee: the ship or aircraft in question or the transport company, according to the country of registration or leasing of the ship or aircraft. A goods item-specific consignee cannot be provided.
  • Country of destination: QR in intra-EU trade (the goods are delivered to an EU ship or aircraft) or QS, when the goods are exported to a third country (the goods are delivered to a ship or aircraft registered in a non-EU country).
  • Mode of transport at the border: 1 Sea transport, 4 Air transport, 8 Inland waterway transport (Saimaa canal)
  • Identification of the active means of transport: ship code (IMO number), aircraft registration number (not the flight ID).
  • Location: the place where the goods are available for inspection by Customs before loading(e.g. a port, warehouse or customs office).
  • Commodity code: The Taric code must be entered for three product categories: 
    • 9930 24 00 goods from CN Chapters 1 to 24 (foodstuffs, alcohol, tobacco)
    • 9930 27 00 goods from CN chapter 27 (fuels)
    • 9930 99 00 goods classified elsewhere (other goods, mainly related to equipment).
  • Customs procedure: customs procedure code 1000, 1040 eller 3171
  • Additional procedure: the code “F61 – Victualing and bunkering”.
  • Net mass: the actual net mass is only mandatory for Taric code 9930 27 00. In other cases 0.001 kg or the actual net mass should be provided.

2. Oral declaration

You can submit the declaration orally if the consignment is worth no more than 1 000 euros and has a net weight of no more than 1 000 kilograms. Check the instructions for oral declaration. 

Please note that if the goods are subject to any restrictions, the declaration must be submitted either in the Customs Clearance Service or via message exchange.

Goods subject to restrictions

As a supplier, you must make sure that the export restrictions, prohibitions and conditions of the export licence are followed. Declare any restricted goods included in the ship supplies as a separate goods item. Also provide the number and date of the export licence.

The export licence must be presented to Customs, so that the conditions of the licence can be checked before the goods are loaded.

A ship supply declaration accepted by Customs is a loading permit

A ship supply declaration accepted by Customs is a permit to load the goods on board the vessel.

The declarant receives a decision on release of the ship supplies a, which must be delivered to the vessel with the goods. A consignment note or loading list can be enclosed.

If the goods are delivered to a vessel located in Finland from another EU country, a loading permit must be obtained from Finnish Customs before the goods are loaded on board the vessel.

When the goods have been delivered to the vessel, have the exit of the goods from the EU confirmed

Check how the exit of the goods from the EU is confirmed in different situations. 

Permission to deviate from the instructions

You can ask Customs for permission to deviate from the instructions on this page. More information: alustoimitukset@tulli.fi (office hours 8.00–16.15) and johtokeskus@tulli.fi (outside office hours).

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