Proving the Union status for goods arriving in Finland
When Union goods arrive in Finland and they have proof of Union status obtained from the Proof of Union Status (PoUS) system, the goods must be presented to Customs to determine their customs status.
Present the Union goods arriving in Finland by submitting a presentation notification in the Customs Clearance Service or as a message (FI332). In a single presentation notification, only the goods covered by one MRN obtained from the Proof of Union Status system (PoUS) can be presented as arrived. The goods must have an MRN obtained from the Proof of Union Status (PoUS) system with the penultimate character ‘P’. If the penultimate character of an MRN proving the Union status of goods endorsed or registered in Spain is ‘M’, the goods are presented in the EU’s Proof on Union Status (PoUS) system. The customs office of presentation in the presentation notification is always FI002000 Electronic Service Centre.
The carrier is responsible for presenting all goods arriving in Finland, including Union goods, to Customs. The carrier can use a representative to present the goods.
In a case where the transport company has reported that the goods are undeclared, some other operator can present the proof of Union status of the goods to Customs.
The submitter of the presentation notification must always provide up-to-date contact details with the notification so that Customs can contact the declarant.
You can use the MRN Search to check if the Union goods arriving in Finland have been presented to Customs. If the search result is “Unknown MRN”, the Union goods have not been presented as arrived in Finland in the Customs Clearance Service or via message exchange, or the presentation notification has not been successfully accepted.
If the MRN Search does not recognise the MRN, you can check the status of the proof in the Proof of Union Status (PoUS) system under “Search for status of proof”. You should then also check that the Union goods covered by the proof have been presented as arrived in Finland. The customs office of presentation is FI002000. If the office of presentation is in some other EU country, the proof has already been used in that country. In that case, new proof of Union status must be issued and the Union goods presented as arrived in Finland.
After the presentation, the proof (Status Registration Document, SRD) generated by the Proof of Union status (PoUS) system has the indication “proof used” and the presentation date.
Proof presented under the fallback procedure has Customs’ date stamp, signature and clarification of signature.
When Union goods are presented in the Customs Clearance Service or with a message, Customs notifies the submitter of the notification about the approval or rejections of the presentation of Union goods.
The warehouse keeper also receives the message “Import of goods is allowed” (FI329), if the warehouse ID was entered in the presentation notification and the warehouse keeper uses message exchange with Customs.
The submitter of the presentation notification is responsible for the accuracy of the information they have provided.
If the goods have proof of Union status obtained in the Proof on Union Status system and the goods were declared as Unions goods with some other arrival notification
If the goods have proof of Union status obtained in the Proof of Union Status (PoUS) system and, in addition, the goods were declared as Union goods with some other entry declaration, a separate presentation notification should be submitted for both of these.
If the goods do not have proof of Union status provided in the Proof of Union Status system
If the goods do not have proof of Union status registered or endorsed in the Proof of Union Status system, the goods can be presented as follows:
- Additional information code FIVAA is used in the temporary storage declaration (FI337), and the customs status of the goods is indicated as “C”.
- In the entry summary declaration (IE315), document code 2YMM is used as an attachment for each consignment, and the authorised issuer authorisation number from Customs is the code explanation. The customs status of goods is indicated as “C”.
- In the presentation notification that follows the entry summary declaration (ICS2), additional information code FIPOU is used.
- Additional information code FITAA is used in the temporary storage declaration (FI337), and the customs status of the goods is indicated as “C”.
- In the entry summary declaration (IE315)), document code 2YMM is used as an attachment for each consignment, and “IA Art. 199” is the code explanation. The customs status of goods is indicated as “C”.
- In the presentation notification that follows the entry summary declaration (ICS2), additional information code FIPOU is used.
- Additional information code FITAA is used in the temporary storage declaration (FI337), and the customs status of the goods is indicated as “C”.
- In the entry summary declaration (IE315)), document code 2YMM is used as an attachment for each consignment, and “IA Art. 199” is the code explanation. The customs status of goods is indicated as “C”.
- In the presentation notification that follows the entry summary declaration (ICS2), additional information code FIPOU is used.
When Union goods have been declared as undeclared goods
When Union goods have been declared as undeclared goods in entry declarations, they will be in temporary storage from the point when they are presented to Customs. However, if the goods are Union goods, their status can be established as follows:
The goods have been presented for temporary storage
- If the goods have been presented for unloading into a temporary storage facility, you should present the proof of Union status to the temporary storage operator. The temporary storage operator submits the proof of Union status to Customs in order to determine the customs status of the goods.
The goods have not been presented for temporary storage
- If the goods have not been presented for temporary storage, you should send the proof to Customs to unioniasema@tulli.fi. Send the proof to Customs within the time limit for customs clearance, which is three days.
The shipping company’s cargo manifest from the authorised issuer or some other document proving the Union status ofgoods must be submitted to the temporary storage operator receiving the goods. The storage operator can release the goods in exchange for the document and remove the goods from the temporary storage records. The temporary storage operator must add to their records the document that proves the Union status of the goods.
The following must be added to the document that is to be submitted to the temporary storage facility the reference number (MRN) of the entry summary declaration submitted for the goods, or the reference number of the temporary storage declaration (MRN), the reference of the house level transport document as well as the goods item numbers of the goods in the declaration.
The storage operator must send the documents proving the Union status to Customs when a presentation notification has been submitted for the goods. The documents must be scanned and sent to unioniasema@tulli.fi. Documents covering e.g. one calendar week can be sent, however not for more than one calendar month at a time.