Providing restrictions on F-gases and ozone-depleting substances

In the customs declaration, you may have to provide e.g. the following details of goods that are subject to a restriction:

• calculated net mass of the imported gases
• calculated tonnes of CO2 equivalent
• F-gas Portal registration identification number
• information on the company’s F-gas quota or authorisations to use quota.

Before import, check the restrictions on the commodity code e.g. in the Fintaric service and make sure that you have provided all the condition codes required for the commodity code in the declaration. Note that all the condition codes for F-gases displayed in Fintaric are not described in this instruction. Make sure that you provide the required condition codes correctly. The required condition codes should be provided as follows.

1. Declaration of conformity

With the following additional documents, the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and in parts thereof must be provided under “quantity”. Always provide “TCE” as the qualifier of the provided quantity. Provide the details as follows:

• In the Customs Clearance Service, the details are provided by choosing “Additional information about attachment” and entering the required details in the fields “Quantity” and the qualifier under “Unit”.
• Via message exchange, the details are provided in the data element “Write off”, the quantity under “Quantity”, and the qualifier under “Quantity, measurement unit and qualifier”.

If the import of the goods requires a declaration of conformity in accordance with the Regulation, provide one of the following documents as an additional document at goods item level in the customs declaration.

• C057 – Copy of the declaration of conformity – Option A, as referred to in Article 1.2 and in the Annex of Regulation (EU) 2016/879
• Provide the additional document identifier.
  • You should also provide the supplementary quantity and unit indicated in the additional document. As quantity information, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment as well as the unit “TCE”.
• C079 – Copy of the declaration of conformity – Option B, as referred to in Article 1.2 and in the Annex of Regulation (EU) 2016/879
• Provide the additional document identifier.
  • You should also provide the supplementary quantity and unit indicated in the additional document. As quantity information, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and in parts thereof, as well as the unit “TCE”.
• C082 – Copy of the declaration of conformity – Option C, as referred to in Article 1.2 and in the Annex of Regulation (EU) 2016/879
• Provide the additional document identifier.
  • You should also provide the supplementary quantity and unit. As quantity information, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment as well as the unit “TCE”.

If the import of the goods doesn’t require a declaration of conformity, provide the required condition code as an additional document at goods item level:

• Y120 – Undertaking importing less than 10 tonnes of CO₂ equivalent of hydrofluorocarbons, per year, contained in equipment or products, exempted from the provisions of Article 19 of Regulation (EU) 2024/573 (Article 19.6 of Regulation (EU) 2024/573)
• Provide e.g. the importer’s EORI number as the additional document identifier.
  • You should also provide the supplementary quantity and unit indicated in the additional document. As quantity information, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and in parts thereof, as well as the unit “TCE”

2. Registration requirement

If the import of the goods requires that the details of the company (“undertaking” in the Regulation) registered in the F-Gas Portal be provided, provide them as an additional document at goods item level:

• Y123 – Undertaking registered in the F-Gas Portal according to Article 20 of Regulation (EU) 2024/573
• Provide the F-gas Portal registration identification number as the additional document identifier.
  • If you are importing bulk gases, you should also provide the supplementary quantity and unit indicated in the additional document.As quantity information, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and in parts thereof, as well as the unit “TCE”.

3. Condition codes provided as an additional document

If the import of the goods requires that one of the following condition codes beginning with Y be provided, provide it as an additional document at goods item level:

• Y163 – Net mass of fluorinated greenhouse gases charged in products and equipment
• As the additional document identifier, provide the calculated net mass of bulk gases and of gases contained in products or equipment, and in parts thereof as a figure without the measurement unit.
• Y121 – Tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and parts thereof
• As the additional document identifier, provide the calculated tonnes of CO2 equivalent of bulk gases and of gases contained in products or equipment, and in parts thereof as a figure without the measurement unit.
• Y125 – Import falling under Article 16.1 of Regulation (EU) No 2024/573 on the reduction of the quantity of hydrofluorocarbons placed on the EU market
• Provide e.g. the importer’s EORI number as the additional document identifier.
• Y152 – Exemption from import prohibition, granted for repair or servicing of existing equipment, according to the second paragraph of Article 11.1 of Regulation (EU) 2024/573
• Provide e.g. the importer’s EORI number as the additional document identifier.
• Y154 – Exemption from import/export prohibition on containers, non-refillable or without refilling provisions, for fluorinated greenhouse gases, empty or fully or partially filled, for laboratory or analytical uses according to Article 11.3 of Regulation (EU) 2024/573
• Provide e.g. the importer’s EORI number as the additional document identifier.
• Y951 – Exemption from the reduction of the quantity of hydrofluorocarbons placed on the market by virtue of Article 15.2.(f) of Regulation (EU) 517/2014 or 16.2 (a), (b), (d), (e) of Regulation (EU) 2024/573
• Provide e.g. the importer’s EORI number as the additional document identifier.
• Y972 – Exemption from the reduction of the quantity of hydrofluorocarbons placed on the market by virtue of Article 16.2 (c) of Regulation (EU) 2024/573
• Provide e.g. the importer’s EORI number as the additional document identifier.
• Y986 – Exemption from import prohibition according to Article 11.1 and 11.2 of Regulation (EU) 2024/573
• Provide e.g. the importer’s EORI number as the additional document identifier.

4. Providing other condition codes beginning with Y

If the import of the goods requires that some other condition codes beginning with Y required by the F-gas Regulation be provided, provide them in the customs declaration as follows:

• In the Customs Clearance Service: under “Certificates”, choose the required condition codes on the basis of which you are importing the goods.
• Via message exchange: under “Other reference”, provide the required condition codes on the basis of which you are importing the goods.

For more information about the application of the articles of the Regulation, you can contact the Finnish Environment Institute, the supervising and directing authority in the matter. For more information about the import of fluorinated greenhouse gases and about calculating tonnes of CO2 equivalent, you can also see Customs restrictions manual (Tullin rajoituskäsikirja – Fluoratut kasvihuonekaasut) (available in Finnish).   

In the customs declaration, you may have to provide e.g. the following details of goods that are subject to a restriction:

• calculated net mass of ozone-depleting substance(s)
• net mass multiplied by the ODP of the ozone-depleting substance(s)
• ODS Licensing System registration identification number
• number of the import licence.

Always check the restrictions on the commodity code before import e.g. in the Fintaric service and make sure that you have provided all the condition codes required for the commodity code. Note that all the condition codes for ozone-depleting substances displayed in Fintaric are not described in this instruction. The required condition codes are provided in two different ways, so make sure that you have provided the required condition codes correctly.

1. Import licence

If the goods require an import licence, provide it in the customs declaration:

• L100 – Import licence "controlled substances" (ozone), issued by the Commission
  • If necessary, provide the number of the import licence as the additional document identifier.

2. Condition codes provided as an additional document

If the import of the goods requires that one of the following condition codes beginning with Y be provided, provide it as an additional document at goods item level and provide the required identifier:

• Y798 – Declaration of net mass of ozone-depleting substance(s), when included in products and equipment
• As the additional document identifier, provide the net mass of ozone-depleting substances as a figure without the measurement unit. Provide the mass also when they are included in products and equipment.
• Y799 – Net mass of the ozone-depleting substance multiplied by the ODP of the ozone-depleting substance(s), also when included in products and equipment
• As the additional document identifier, provide the net mass multiplied by the ODP of the ozone-depleting substances as a figure without the measurement unit. Provide the calculated net mass without the measurement unit qualifier. Provide this also when they are included in products and equipment.
• Y797 – Licensing system registration identification number as defined in Article 17.3 (a) of Regulation (EU) 2024/590
• As the additional document identifier, provide the registration identification number you have received from the Commission’s electronic ODS Licensing System.

 3. Providing other condition codes beginning with Y

If the import of the goods requires that some other condition codes beginning with Y required by the ODS Regulation be provided, provide them in the customs declaration as follows:

• In the Customs Clearance Service: under “Certificates”, choose the required condition codes on the basis of which you are importing the goods.
• Via message exchange: under “Other reference”, provide the required condition codes on the basis of which you are importing the goods.

For more information about the application of the articles of the Regulation, you can contact the Finnish Environment Institute, which is the supervising and directing authority in the matter. For more information about the import of ozone-depleting substances, you can also see the Customs restrictions manual (Tullin rajoituskäsikirja – Otsonikerrosta heikentävät aineet) (available in Finnish).