The statistical declaration may be completed and submitted on an electronic form on Posti Messaging TYVI service pages Tyvi.fi. The statistical declaration can also be sent as a standard format file using the TYVI service. Use of data transfer requires both a Katso ID and Posti Messaging TYVI Pro user ID which is subject to charge.
The electronic form is well suited for information providers whose declaration comprises less than 50 commodity codes; however, it is also possible to declare larger numbers of commodity codes.
Using the electronic Intrastat form requires Suomi.fi e-Authorizations
If you have a Finnish personal identity code, you can identify yourself with
- online banking codes
- a mobile certificate (a mobile phone with a SIM card that has a mobile certificate) or
- a certificate card (an identity card granted by the Police, an organisation card granted by the Digital and Population Data Services Agency, i.e. a civil service card, or a regulated social welfare and healthcare professional's ID card, i.e. professional ID).
Persons submitting Intrastat declarations need an electronic authorization in the form of a mandate. Authorization is granted by the company CEO or another person with signatory powers through Suomi.fi e-Authorizations.
The mandate used for Intrastat declarations is Intrastat declarations on intra-EU trade flows.
Agents are also authorized in the Suomi.fi e-Authorizations
If you use an agent, i.e. a representative for submitting Intrastat declarations, you must authorize the representative electronically in Suomi.fi e-Authorizations by granting a mandate for transactions (Statistical declarations on intra-EU trade flows) to the company acting as your representative.
The CEO of the representative or some other person with signatory powers must also issue a mandate to represent (Statistical declarations on intra-EU trade flows) to the persons submitting declarations.
Suomi.fi identification and authorization for foreign citizens when submitting Intrastat declarations
Foreign citizens authorised to sign for Finnish companies and don´t have a Finnish identity code must introduce the Finnish Authenticator Identification Service for foreign citizens.
You can submit an application for the registration of a mandate in the Digital and Population Data Services Agency’s Mandate service provided by officials. In order to grant mandates in Suomi.fi e-Authorizations, a foreign company must be registered in Finland.
Foreigner’s user identifiers (UID) should be applied for before applying for mandates. The person to be authorized must also have a foreigner’s user identifier (UID), if he/she does not have a Finnish personal identity code.
More information on identification and authorizations:
- How are mandates granted and requested?
- Information on using the Finnish Authenticator Identification Service
- Authorization with an application
Online submission of statistical declarations in file format
The statistical declaration can also be sent as a standard format file using the TYVI service. Using data transfer requires both Suomi.fi e-Authorizations and Posti Messaging TYVI Pro user ID.
Posti Messaging TYVI Pro user ID
TYVI Pro ID can be applied at Tyvi.fi > in English > Order here. It is subject to charge.
Posti Messaging concludes a service contract with the customer. It takes approximately three working days to get the ID.
The statistical declaration is submitted as an ASCII format file or as a CSV file (an Excel spreadsheet is saved in CSV format). File transfer is well suited for declarants declaring a large number of commodity codes and whose statistical data can be obtained partly or entirely in electronic format from the company's own data systems. The TYVI Pro service does not require separate file testing. When using file transfer, the system immediately checks whether the data is correct, therefore it is not possible to submit faulty codes, for example.
ASCII file description as well as instructions for creating CSV files and an Excel spreadsheet model
copy as spreadsheet model