Previous document must be provided in the transit declaration

The previous function is provided based on the customs clearance or control documents concerning the goods. This detail is mandatory.

If the goods are brought into the Union directly from a third country and safety and security data are provided for them in a transit declaration, the code for previous document is 00 (no previous procedure), and no previous document is provided.

The codes for previous document are listed in code list 0012. After the code, the reference number of the previous document and any additional information related to it must also be provided. In the transit declaration, a maximum of 99 details of previous documents can be indicated for one goods item.

If the previous function is a temporary storage facility in a port or an airport the previous document is the document with which the goods arrived at the temporary storage facility.

Entry summary declaration (ICS2)

If the function preceding transit is an entry summary declaration submitted to the Commission’s system, the previous document shall be provided in the transit declaration as follows:

  • code: 355
  • number: the MRN of the entry summary declaration (format 23nnnnnnnnnnnnnATn)
  • additional information: goods item number
  • transport document reference

If one MRN of a previous summary declaration covers several transport documents or goods items, each transport document and goods item must be entered separately. For example, MRN items 1–100 cannot be declared for one goods item.

If the entry summary declaration has been submitted under a fallback procedure, enter 82 as the previous function code and the reference number of the fallback procedure document as the number. 

Entry summary declaration for temporary storage (AREX)

If the function preceding transit is an entry summary declaration or a summary declaration for temporary storage, the previous document shall be provided in the transit declaration as follows:

  • code: SUM
  • number: the MRN of the entry summary declaration or summary declaration for temporary storage (format 23FInnnnnnnnnnnnIn)
  • additional information: goods item number

If one MRN of a previous summary declaration covers several goods items, each goods item must be entered separately, i.e. the code for previous procedure, MRN and goods item number. For example, MRN items 1–100 cannot be declared for one goods item.

If the entry summary declaration or the summary declaration for temporary storage has been submitted under a fallback procedure, enter 82 as the previous function code and the reference number of the fallback procedure document as the number.

Temporary storage declaration

If the function preceding transit is a temporary storage declaration, the previous document is provided in the transit declaration as follows:

  • code: 337
  • number: the MRN of the temporary storage declaration (format 23FIEnnnnnnnnnnnUn)
  • additional information: goods item number
  • transport document reference

If one MRN of a previous temporary storage declaration covers several transport documents or goods items, each transport document and goods item must be entered separately. For example, MRN items 1–100 cannot be declared for one goods item.

If the temporary storage declaration has been submitted under a fallback procedure, enter 82 as the previous function and the reference number of the fallback procedure document as the number.

Customs warehousing

If the function preceding transit is customs warehousing, the previous document shall be provided in the transit declaration as follows:

  • code: 71, when the previous document is an electronically lodged customs warehousing declaration
  • number: MRN of the customs warehousing declaration (format 23FIUnnnnnnnnnnnRn)
  • code: 45, when the notification of warehouse deposit was lodged with a SAD form or under the fallback procedure.
  • number: reference number issued by the trader, e.g. warehouse deposit number

If the document preceding transit is a re-export declaration from a customs warehouse (3171), the previous document shall be provided as follows:

  • code: 31
  • number: MRN of the export declaration for re-export
  • additional information: the goods item numbers in the re-export declaration are not provided

In the online declaration service, in the field for export procedure, enter the export split code: 0 (split, other than last split consignment), 1 (split, last split consignment) or 2 (no split).

Temporary storage

If the previous function is a temporary storage facility in a port or an airport and the goods have been entered into the temporary storage records with an entry summary declaration or a summary declaration, the previous document shall be indicated as follows:

  • code: SUM
  • number: the MRN of the entry summary declaration or summary declaration
  • additional information: goods item number

If the goods were received at the temporary storage facility with a transit declaration, the previous document shall be indicated as follows:

  • code: T1 (or other transit code, such as TIR)
  • number: MRN of the transit declaration
  • additional information: the goods item numbers in the transit declaration are not provided

Export

If the function preceding transit is the export procedure, the previous document shall be provided  in the transit declaration as follows:

  • code: 10 (permanent export) or other export code, such as 21, 22 or 23
  • number: MRN of the export declaration (format 23FInnnnnnnnnnnnEn)

Also, under “Additional statement”: DG2 (export from the EU) shall be indicated. In the online declaration service, in the field for export procedure, enter the export split code: 0 (split, other than last split consignment), 1 (split, last split consignment) or 2 (no split).

If the export declaration has been submitted under a fallback procedure, enter 25 as the previous document code and the reference number of the fallback procedure document as the number.