If you have a Finnish personal identity code, you can identify yourself with
- online banking codes
- a mobile certificate (a mobile phone with a SIM card that has a mobile certificate) or
- a certificate card (an identity card granted by the Police, an organisation card granted by the Digital and Population Data Services Agency, i.e. a civil service card, or a regulated social welfare and healthcare professional's ID card, i.e. professional ID).
Persons submitting Intrastat declarations need an electronic authorization in the form of a mandate. Authorization is granted by the company CEO or another person with signatory powers through Suomi.fi e-Authorizations.
The mandate used for Intrastat declarations is Intrastat declarations on intra-EU trade flows.
Agents are also authorized in the Suomi.fi e-Authorizations
If you use an agent, i.e. a representative for submitting Intrastat declarations, you must authorize the representative electronically in Suomi.fi e-Authorizations by granting a mandate for transactions (Statistical declarations on intra-EU trade flows) to the company acting as your representative.
The CEO of the representative or some other person with signatory powers must also issue a mandate to represent (Statistical declarations on intra-EU trade flows) to the persons submitting declarations.
Suomi.fi identification and authorization for foreign citizens when submitting Intrastat declarations
Foreign citizens authorised to sign for Finnish companies and do not have a Finnish identity code must introduce the Finnish Authenticator Identification Service for foreign citizens.
You can submit an application for the registration of a mandate in the Digital and Population Data Services Agency’s Mandate service provided by officials. In order to grant mandates in Suomi.fi e-Authorizations, a foreign company must be registered in Finland. It is advisable for companies to choose right to grant a mandate as the mandate type, so that independent authorisation on behalf of the company or organisation will be possible in the Suomi.fi service. With the right to grant a mandate, companies can grant mandates to agents electronically in Suomi.fi e-Authorizations.
Foreigner’s user identifiers (UID) should be applied for before applying for mandates. The person to be authorized must also have a foreigner’s user identifier (UID), if he/she does not have a Finnish personal identity code.
More information on identification and authorizations:
- How are mandates granted and requested?
- Information on using the Finnish Authenticator Identification Service
- Authorization with an application
Customer support for companies and organisations:
Suomi.fi identification and authorization: Digital and Population Data Services Agency, customer service for organisations, 10 am to 3 pm, organisaatiopalvelut(at)dvv.fi, tel. 0295 535 115
You can ask about
- declarations of intra-EU trade
- the use of the Intrastat Declaration Service.