Intrastat Declaration Service
The statistical declaration data is entered and sent via the service on the Customs website, where you can also send the declaration as an ASCII- or CSV-file. The service does not require separate testing. The service has a CN8 commodity code search and the system checks the correctness of the codes, so it is not possible to use incorrect codes. The service is free of charge.
Using Intrastat Declaration Service requires Suomi.fi e-Authorizations
If you have a Finnish personal identity code, you can identify yourself with
- online banking codes
- a mobile certificate (a mobile phone with a SIM card that has a mobile certificate) or
- a certificate card (an identity card granted by the Police, an organisation card granted by the Digital and Population Data Services Agency, i.e. a civil service card, or a regulated social welfare and healthcare professional's ID card, i.e. professional ID).
Persons submitting Intrastat declarations need an electronic authorization in the form of a mandate. Authorization is granted by the company CEO or another person with signatory powers through Suomi.fi e-Authorizations.
The mandate used for Intrastat declarations is Intrastat declarations on intra-EU trade flows.
Agents are also authorized in the Suomi.fi e-Authorizations
If you use an agent, i.e. a representative for submitting Intrastat declarations, you must authorize the representative electronically in Suomi.fi e-Authorizations by granting a mandate for transactions (Statistical declarations on intra-EU trade flows) to the company acting as your representative.
The CEO of the representative or some other person with signatory powers must also issue a mandate to represent (Statistical declarations on intra-EU trade flows) to the persons submitting declarations.
Suomi.fi identification and authorization for foreign citizens when submitting Intrastat declarations
If you don’t have a Finnish personal identity code and you are unable to identify yourself with Finnish identification tokens, replace the Katso ID with the foreigner’s user identifier (UID) in the Finnish Authenticator Identification Service.
You can submit an application for the registration of a mandate in the Digital and Population Data Services Agency’s Mandate service provided by officials. In order to grant mandates in Suomi.fi e-Authorizations, a foreign company must be registered in Finland.
Foreigner’s user identifiers (UID) should be applied for before applying for mandates. The person to be authorized must also have a foreigner’s user identifier (UID), if he/she does not have a Finnish personal identity code.
More information on identification and authorizations:
- Information on the transition from Katso to Suomi.fi
- How are mandates granted and requested?
- Information on using the Finnish Authenticator Identification Service
- Authorization with an application
Suomi.fi identification and authorizations will replace Katso ID - Intrastat - Finnish Customs (tulli.fi) in all of Finnish Customs’ services and in all public administration in Finland. For the time being, Katso ID and roles can still be used by businesses, but we recommend the use of Suomi.fi identification, which is based on strong identification.
Customer support for companies and organisations:
Suomi.fi identification and authorization: Digital and Population Data Services Agency, customer service for organisations, 10 am to 3 pm, organisaatiopalvelut(at)dvv.fi, tel. 0295 535 115
Additional information and instructions for creating files
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