How do I apply for a warehousing authorisation and what is required of me?
- Make sure that your company has a comprehensive guarantee authorisation for warehousing granted by Customs. If you do not have an authorisation, read more: How to apply for a comprehensive guarantee authorisation
- Find out whether or not the warehouse record keeping system you are planning to use fulfils the requirements by Customs.
- Find out if the storage space fulfils the requirements for receiving an authorisation to store undeclared goods.
Apply for a warehousing authorisation by using the form on the Customs website
Complete the application form carefully, enclose the attachments mentioned in the completion instructions (floor plan and description of the transport and logistics system, among other things) and send it to the Customs Authorisation Centre:
- Application for a temporary storage authorisation: Transport or temporary storage authorisation, customs form 1012s or 1012r (Finnish or Swedish)
- Application for authorisation to operate a customs warehouse: Customs form 1017s or 1017r (in Finnish or Swedish)
- Enclose your trade register extract and the floor plan of the warehouse facility or other verification regarding the storage space or place where undeclared goods will be stored.
- Send the application with attachments to the Customs Authorisation Centre, either by
- e-mail (together with scanned original documents) to lupakeskus(at)tulli.fi or by
- post to: Customs Authorisation Centre PO Box 56, 90401 Oulu.
You can affect the processing time if you are proactive and for example draw-up a description on your company’s warehousing process before submitting your application. In the application, enter the details on who within your company is responsible for matters regarding warehousing. When the application has been submitted, reply as specifically and as soon as possible to questions from the authorisation processing officer.
Points to consider
If your company does not have an authorisation for comprehensive guarantee, or if your current authorisation does not include warehousing, fill in an application for comprehensive guarantee and attach all information regarding you company that is requested in the completion instructions. Send the application to the Customs Authorisation Centre. Remember to mention who within your company is the contact person in the application stage and who can give the processing officer further information.
You receive a decision, which states the amount of guarantee you should deliver to Customs. Once you have a decision on the authorisation for comprehensive guarantee and you have delivered the guarantee, the application process for your warehousing authorisation can be finalised. Read more about the comprehensive guarantee.
Customs does not impose any specific technical requirements regarding storage spaces. Staff facilities, break rooms and office spaces cannot be included in storage facilities for undeclared goods. Customs inspects the spaces during the authorisation process. These facilities must be separated from the rest of the building or site in question so that access by unauthorised persons is restricted. During warehouse opening hours, the warehouse can be supervised for example so that outside persons can access it only when staff is present.
If an individual building or area houses also other companies in addition to the holder of the warehouse authorisation, the facilities used by the companies must be separated for example with a wire fence.
If changes to the facilities are required after the authorisation is granted, the holder of the authorisation must contact the customs office that supervises operative activities prior to making changes. If the warehouse is moved to another location, the holder of the authorisation must lodge an amendment application with the Customs Authorisation Centre.
Records approved by Customs have to be kept for goods to be stored temporarily. Customs inspects the records during the authorisation process. The records can be kept in Finnish, Swedish or English; either electronically or manually.
The records must be up-to-date and must be traceable all the way from the arrival of the goods to the exit from the storage facility. The system must be able to create reports on different storage situations to customs; for example, on the stock balance and warehouse transactions.
Read more on reporting: Keeping records and reporting in temporary storage
General requirements on keeping records can be found in Customs regulation 13/2016 on record keeping in temporary storage (in Finnish and Swedish).
Records approved by Customs have to be kept for goods placed under a customs warehousing procedure. The warehouse authorisation defines who is responsible for the record keeping; the authorisation holder or the holder of the procedure. The records can be kept in Finnish, Swedish or English; either electronically or manually. The goods items of each consignment must be separated in the records. If the records are kept on a product level, they must show the consignment the goods arrived in.
The records must be up-to-date and must be traceable all the way from the arrival of the goods to the exit from the storage facility. The system must be able to produce reports on different storage situations to customs; for example, on the stock balances and warehouse transactions.
Read more on reporting: Keeping records and reporting in customs warehousing
General requirements on keeping records can be found in Customs regulation on record keeping under the customs warehousing procedure (in Finnish and Swedish)