Examples of reporting discrepancies
Under “Goods description/discrepancies” enter, separately for each goods item, the goods description and, verbally, the discrepant details, e.g. short shipment or overshipment. Under “Packages”, enter also any changed gross weight and the quantities actually unloaded. Under goods item data, enter only the data fields where there are changes to the details provided on the original entry summary declaration or summary declaration.
If goods other than declared on the entry summary declaration or summary declaration arrive at the storage facility, provide the new goods description under goods item data on the unloading report. If it is clearly a matter of different goods, the party responsible for the transport or their representative must submit the entry declarations again, with correct goods details.
If more goods or less goods have arrived at the storage facility than declared on the entry summary declaration or summary declaration, declare the overshipment or short shipment under goods item data on the unloading report. As the number of packages and/or weight of packages, enter the new, corrected number and/or weight.
If none of the declared goods arrive, declare under goods item data on the unloading report that the goods are missing and enter 0 as the number of packages and/or weight of packages.
More goods arrive at the storage facility than what is declared in a certain goods item under the MRN
- The storage operator submits an unloading report to Customs online or as a message (IE044). For every goods item under the MRN it has to be declared separately whether any discrepancies have been observed in them. The goods items under the MRN without discrepancies are marked as ”OK”.
- Customs sends a request for additional information to the party responsible for the transport.
- The party responsible for the transport or their representative immediately submits an entry summary declaration or a summary declaration and a presentation notification for the undeclared goods.
- When the new declarations have been submitted, the person who completed the presentation notification sends the MRN and goods item numbers provided by Customs’ system as a response to the request for additional information.
- The person who completed the presentation notification notifies the storage operator of the MRN and item numbers of the goods declared in the new entry summary declaration or summary declaration.
- The storage operator submits an unloading report for the overshipped goods to Customs and refers to the new presentation notification in the report. The new unloading report is only submitted for the overshipped goods.
- Customs will carry out the necessary checks and make the necessary entries into its systems, after which the unloading report for overshipped goods has been processed.
Excess goods arrive at the storage facility and they are not related to any goods item
- Excess goods for which no entry declarations required under the legislation have been submitted may arrive at the temporary storage facility.
- The storage operator must notify Customs of the excess goods by an email containing sufficient information about the goods as well as the carrier that was responsible for the transport of the goods to the place of arrival.
- Customs sends a request for additional information to the party responsible for the transport.
- The party responsible for the transport or their representative submits an entry summary declaration or a summary declaration and a presentation notification for the overshipped goods.
- The person submitting the declarations notifies the storage operator and Customs’ Electronic Service Centre of the MRN and item number(s) of the entry summary declaration or summary declaration submitted for the overshipped goods.
- The storage operator submits an electronic unloading report for the overshipped goods.
- Customs processes the report submitted by the storage operator.
A part of the goods declared for unloading in the storage facility are missing
- The storage operator submits an unloading report (IE044) to Customs, indicating for the goods item the type of discrepancy: either all the goods or a part of them are missing. If a part of the goods are missing, the quantity of missing goods is provided under discrepancies.
- Customs will request additional information regarding the discrepancy from the person who submitted the presentation notification. It is the responsibility of the person who completed the presentation notification to inform Customs of what has happened, e.g. of any errors during the loading of the goods.
- The person who completed the presentation notification must sends this information to Customs by email.
- Customs will make the required changes in its systems, after which the unloading report for the missing goods has been processed.