Counting goods unloaded into the customs warehouse and unloading report
When the goods have arrived at the customs warehouse, the warehouse keeper counts the unloaded goods and compares the details provided in the customs declaration with the goods that have arrived at the warehouse.
For goods that have arrived under a transit procedure, an unloading report must always be submitted to the customs office that discharges the transit. If the arriving goods are moving under the customs warehousing procedure and the goods unloaded into the customs warehouse differ in some way from the details provided in the customs declaration, the holder of the procedure must amend the details. Declarations lodged via Customs’ online service are amended via the online service and message declarations with a message.
The goods are entered in the records in accordance with the unloading report. If necessary, the documents proving the unloading report and the possible decision on amendment after release are attached to the records.
Submit an amendment request as soon as you notice the error
The holder of the authorisation (holder of the procedure) attaches the customs declaration and any documentation concerning the unloading report showing discrepancies to the warehouse records.
When submitting the amendment request to Customs, no separate documents need to be provided as proof of the changed information. The warehouse records must contain an explanation of how the changed information has been observed or a document on which the change is based. In the records, you shall always enter the quantity and type of goods actually received.
Submit an amendment request or a new customs declaration if any discrepancies are observed during unloading
Any discrepancies observed during unloading shall be amended by submitting an amendment request. For the goods, a report or a new customs declaration shall be submitted, if needed.
Example: The customs declaration has an entry of 1 000 vacuum cleaners, but only 900 vacuum cleaners are unloaded into the warehouse as well as 100 cartons of vacuum cleaner bags. The holder of the procedure submits an amendment request for the missing goods and a new declaration for the undeclared goods.
Submit an amendment request if goods are missing
If goods are missing, that is, they have been declared in the customs declaration, but they have not been received into the warehouse, an amendment request shall be submitted for the missing goods. This is a case of under-shipment. The missing goods shall be indicated in the amendment request.
Example:The customs declaration has an entry of 1 000 vacuum cleaners, but only 900 vacuum cleaners are unloaded into the warehouse. The holder of the procedure submits an amendment request for the missing 100 vacuum cleaners, and Customs decides on further measures based on this request.
Submit a customs declaration for over-shipment
If goods that have not been declared in the customs declaration are unloaded into the warehouse, a new customs declaration shall be lodged for the over-shipment.
In the new declaration you shall provide the MRN of the summary declaration indicated in the original customs declaration and the goods item number or the identifier of another previous document. If the goods have been unloaded into a public customs warehouse, the holder of the authorisation shall remind the holder of the procedure to submit a new customs declaration and to ensure that the declaration will be added to the warehouse records.
Example: The customs declaration has an entry of 1 000 vacuum cleaners, but 1 100 vacuum cleaners are unloaded into the warehouse. The holder of the procedure submits a new customs declaration for the undeclared 100 vacuum cleaners.