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How to submit a customs warehousing declaration

Lodge the customs warehousing declaration with a SAD form, in Customs’ online service or with a message. You can lodge a standard customs warehousing declaration before the arrival of the goods.

The customs declaration can also be made with an entry in the records and the related presentation notification, if Customs has given the declarant an authorisation for entry in the declarant's records. Authorisation for entry in the declarant’s records is one of the simplifications in customs warehousing.

A customs warehousing declaration shall also be lodged when the goods are going to be moved under the customs warehousing procedure

  • to the authorisation holder’s premises from the point of entry or from some other location where they are placed under the customs warehousing procedure, e.g. from Vaalimaa to a customs warehouse in Kotka or
  • to another authorisation holder, who will place the goods under the customs warehousing procedure again.

If movement under the customs warehousing procedure is used, no transit declaration shall be lodged for the goods.

 

Customs warehousing declarations to become electronic

You can submit a customs warehousing declaration in the e-services of Customs or with a message. 

Electronic customs warehousing declarations will become obligatory on 1 June 2019.

Please read Customs’ instructions in advance. 

The holder of the procedure is responsible for lodging the declaration

In the case of a private customs warehouse, the holder of the authorisation is, as the holder of the procedure, always responsible for lodging the customs declaration. In the case of a public customs warehouse, the declarant can be the holder of the customs warehousing authorisation or another trader who wishes to declare the goods for the customs warehousing procedure.

A representative may be appointed for lodging the declaration. In the case of a private customs warehouse, only direct representation can be used. In the case of a private customs warehouse, indirect representation is also possible.

Customs issues a transaction-specific reference number, an MRN, to the declaration. The declarant or the declarant’s representative shall submit the customs declaration details as well as the declaration’s MRN and goods item numbers to the keeper of the public customs warehouse into whose warehouse the goods are unloaded.

Details to be included and fields to be completed in the customs declaration

The customs warehousing declaration has both mandatory and optional fields. Declarations with insufficient or incorrect details will be rejected.

The numbering used in the ‘Points to consider’ below refer to the boxes of the SAD form. The optional boxes are indicated as ‘Optional’. Customs does not have to accept customs declarations with insufficient details.

Pre-lodged customs warehousing declaration

When you lodge a customs declaration in advance before the presentation of the goods to Customs (IM D), Customs will register the declaration and issue an MRN to it. Customs will continue to process the customs declaration, when

  • the arrival notification and presentation (IE347) has been submitted and approved or
  • the goods have been presented on the land border or
  • the authorised consignee for transit has received the goods and sent an arrival notification message to Customs or
  • if the holder of the authorisation to keep the receiving warehouse does not have the authorised consignee authorisation for transit, the processing will begin when Customs’ Electronic Service Centre (Spake) has given a loading permission to the transit.

The holder of the procedure must ensure that the reference (MRN and goods item number) of the declaration preceding the warehousing has been entered correctly in the customs declaration. Customs’ Electronic Service Centre (Spake) does not process declarations lodged in advance with a SAD FORM, so they must always be submitted to a customs office with customer service.

If you are submitting a declaration with a SAD form, take or send it to a customs office for processing

A customs declaration submitted with a SAD form is submitted to the customs office of placement, which usually is the customs office that supervises the operative activity of the warehouse or the customs office of entry.If it is difficult to go to a customs office, e.g. because of great distances, the declaration can also be scanned and sent to Customs. Customs and the customer will agree on how the declaration submitted to the customs office and approved by Customs will be returned to the customer.

Send the SAD form to the Electronic Service Centre if there is no customs office near the warehouse

Where there is no customs office with customer service near the warehouse, send the customs warehousing declaration to Customs’ Electronic Service Centre (Spake). Scan the declaration and send it to spake.varastointi(at)tulli.fi. Note that Spake only processes declarations during office hours from 8 am to 4.15 pm.

If the goods have arrived to the warehouse under a transit procedure, request the unloading permission from a customs office with customer service. For T transits, the unloading permission can also be requested from spake.passitus(at)tulli.fi. Scan the unloading report for the transit and the cuatoms warehousing declaration, and send them to spake.varastointi(at)tulli.fi.

The officer processing the customs warehousing declaration will return the approved declaration by email to the address entered in box 54 (Contact information) of the SAD form.

Example:

Warehouse Ltd. has a private customs warehouse in Rauma, where there is no customs office with customer service. The goods arrive at Vuosaari harbour and are placed under a transit procedure. The customer (driver) requests an unloading permission for the transit either from the customs office of departure (Vuosaari customs office) or by email from spake.passitus(at)tulli.fi.

When the goods have been unloaded into the customs warehouse in Rauma, the warehouse keeper A lodges a customs declaration (IMA/7100) and the unloading report for transit by email to spake.varastointi(at)tulli.fi. The officer processing the transit discharges it and endorses the customs warehousing declaration. The processing officer returns the accepted declaration stamped with Customs’ stamp to the email address indicated in box 54 of the SAD form.

In the customs declaration, provide the complete details for placing the goods under the procedure

The customs declaration must contain the complete details of the goods. The goods must be declared by goods item in the customs declaration. Under one goods item, enter the goods with the same technical or commercial goods description. When completing the declaration, consider how the goods are going to be entered in the record and in what kind of units they are intended to be removed from the warehouse. In this way you will ensure that the audit trail remains intact.

There is usually no need to attach any documents to the customs declaration. If there is uncertainty regarding the type of goods, goods quality or any other details concerning the goods to be placed under custom warehousing procedure, Customs may demand that e.g. transport documents, packing lists or documents related to the previous customs procedure also be presented by the declarant, i.e. the holder of the procedure.

Make use of Customs’ instructions and search services when completing the declaration. If you are completing the declaration in the online service, you can look at the tooltips for fields and other instructions for the user interface.

If you are a message declarant, you can make use of Customs’ message implementing guidelines and other guidance for message declarants. The Fintaric commodity code service and Customs’ information services are also available to you.

Points to consider

A (Office of dispatch/export) Enter the warehouse deposit number or arrival number, which are used for entering the goods in the warehouse records. In addition to box A, you can fill in the number in boxes 7 or 44. If you enter the number in box 7 or 44, state that it is the warehouse deposit number and not the reference number or additional information.

1 (1) Declaration IM, undeclared goods are placed under the customs warehousing procedure

1 (2) Declaration 

A = Complete declaration

D = Complete customs declaration submitted before the goods are presented to Customs

2 Consignor/Exporter: seller who last sold the goods before they were imported into the EU territory. Optional.

3 Form number (only if there are several forms), for instance 1/2

5 Total amount of goods items, i.e. amount of goods items to be entered in box 31

7 Reference Number, reference number identifying the declarant submitting the customs declaration. Optional.

8 Consignee: name and address of the consignee. In a private customs warehouse, the holder of the procedure if they are not the declarant. If it is a joint consignment, enter ‘several’. Optional.

8 (No) consignee’s EORI number

14 Declarant/Representative: Enter information on the person drafting the declaration (information on the holder of the goods only if they are the declarant). Optional.

  • surname and first name, or tradename
  • role when submitting the declaration with the following codes: 1 = declarant (the holder of the procedure acts personally as declarant), 2 = direct representation or 3 = indirect representation
  • full address

14 (No) Declarant/Representative: the declarant’s or representative’s EORI number

15 (a) Code of country of dispatch: Enter the known country of dispatch from where the goods were sent to Finland. Optional.

17 (a) Code of country of destination: The Member State where the goods are located when placed under the customs warehousing procedure. Optional.

19 Container: If the goods were imported in a container, enter 1. otherwise 0.

25 Mode of transport at the outer border of EU; active vehicle. Optional. (Code list 0041)

26 Inland mode of transport with which the goods are brought to the office of destination. Optional. Leave empty, if the goods are placed under a customs warehousing procedure when entering the Union (e.g. brought as airfreight from Japan to Helsinki-Vantaa, where they are placed under a customs procedure). (Code list 0041)

29 Customs Office of Entry, through which the goods have been brought into the customs territory of the Union. Optional. Codes in the code list for the customs offices of entry in Finland are 0129, country codes 0058.

30 Code for location of goods: Place, requested by the declarant, for goods inspection. Optional. Location specification 0114 in the code list. If necessary, enter e.g. the identification of warehouse.


31) Packages and description of goods

Read about how to enter the description of goods in section ‘Enter the common trade name as description of the goods’. In addition to the description of the goods, enter in box 31:

Enter the container ID if the goods are in a container:

  • four letters + six digits + hyphen + control number, e.g. ABCU123456-5

The marks and numbers to identify the goods

  • Bulk goods or unpacked goods; entering data is optional

Number and type of packages in the goods item; unpacked goods NF=1 unit, NG=several units and NE=unpacked.

  • codes for package types (code list 0075)

32) Sequence number of the goods item (the total quantity should correspond to quantity entered in section 5)

33) Commodity code. Optional, code from the Combined Nomenclature (CN) or Taric code is used. The declarant must ensure that the code is correct.

34a) Country of origin code (code list 0058)

37) Procedure code

Enter in the first part of the column the customs procedure under which the goods are to be placed. The second part of the column shows the previous procedure (code list 0128). Even though the code is entered in the data for each goods item, you can only declare goods to the customs warehousing procedure with a customs declaration for customs warehousing.

The code for the customs warehousing procedure is 71. The most common procedure codes are

  • 7100, used when there is no previous procedure, i.e. when the goods have been in temporary storage or they have been placed under the customs warehousing procedure directly at the border customs office or after transit.
  • 7171, used when moving goods from one customs warehouse to another
  • 7151, used when the previous procedure is inward processing
  • 7153, used when the previous procedure is temporary admission

44 Additional information: Presented documents / Certificates and authorisations

Enter here, depending on the case, one or more pieces of the following information:

  • The mention ‘Transit goods’. If transit goods are in question, entering the statistical value in box 46 is optional.
  • Fill in possible attachment details. Document code (code list 0006), document number and date. Please note that there are no mandatory attachments to the customs declaration regarding customs warehousing, unless the goods are restricted.
  • If the goods are placed under a customs warehousing procedure at another customs office than the customs office supervising the operational activity, enter here the name and address of the customs office that supervises the operational activity.

31) Packages and description of goods

Description of goods in the goods item

  • Common trade name used to identify goods. General names such as ‘electronic equipment’, ‘computer parts’, ‘car parts’, ‘electronics’, ‘machines’, ‘clothes’, ‘footwear’, ‘spare parts’ or ‘tools’ are not accepted as goods descriptions; the goods have to be specified.
  • Examples: Peripheral units for computers are entered e.g. as ‘printer’, ‘keyboard’, ‘computer screen’. The description ‘spare parts’ is not sufficient; it has to be specified what kind of spare parts are in question, e.g. ‘car windshield’, ‘fan belt’. Clothes are specified as ‘t-shirts’, ‘trousers’, ‘gloves’, etc. Footwear are entered e.g. as ‘boots’, ‘women’s shoes’, ‘trainers’.

The goods description cannot be changed to a more general description when the goods are deposited into the warehouse, during storage or when taken out of storage. Although the goods description can be specified further. This further specified information must be entered into the stock records of the warehouse, and these corrected entries in the records are to be approved by the Customs office that supervises the warehouse.

If the goods description in the customs declaration does not fulfil the prescribed requirements, Customs can refuse to receive the declaration.


Entering the supplementary unit in the customs declaration is important, since possible taxes are levied based on this data among other things. Qualifiers connected to the supplementary unit are the quantity of packages and type, net mass and gross mass and in some instances other quantity. In the box for the first goods item (box 35), enter the gross mass of the whole goods item. Enter also separately the net mass of each goods item (box 38), which is the goods mass without packaging.

35) Gross mass

If the declaration contains several goods items; in the main form enter the gross mass only for the first item of the whole goods item to be cleared through customs. The gross mass is the weight (kg) of the goods including packaging, without the weight of the container.

38) Net mass

The known weight of the goods excluding packaging (kg). Enter the net mass for each goods item separately.

41) Supplementary units

If the supplementary measurement unit of the goods has been entered in Taric together with the Taric code of the goods, it must be declared in the customs declaration. A supplementary unit is, for example: litre, piece or pair. To avoid any vagueness, Customs recommends that the number of pieces always be entered for piece goods. Thus, in addition to e.g. the number of cartons (CR) containing computers, clothes or tableware, enter the number of pieces (NAR). The supplementary unit is entered in official supplementary measurement units (code list 0079).


40) Summary declaration/Previous document

Customs warehousing is usually preceded by an entry summary declaration, summary declaration or T1 transit. The ‘previous function’ in the customs declaration is the data of a previous document or procedure. It is very important to enter the correct data of a previous document to ensure that the audit trail of the goods remains intact when moving from one declaration to another. The identifier of a previous declaration is usually the MRN and possible specific goods item number. It pays to be precise in regards to the specific goods item number. The number is not always 1; there can be dozens of items.

  • If the previous declaration is an entry summary declaration or summary declaration submitted via Customs’ summary declaration system:
    • The code 702 / MRN and goods item number / date of presentation
    • e.g. 702 17FI000000000045I5 2 31.1.20XX
  • If the previous declaration is a transit declaration:
    •  Code 701 / MRN / date of arrival
    •  e.g. 701 17FI000000000045T5 31.1.20XX
  • If the previous declaration is a customs warehousing declaration:
    • Code 632 / warehouse deposit number / warehouse deposit date
    • e.g. 632 VP1234-2018 31.1.20XX
  • If the previous procedure is inward processing:
    • Code 929 (import declaration for the goods) / number of the customs clearance decision concerning the inward processing procedure
  • If the previous procedure is temporary admission
    • Code 929 / number of the customs clearance decision concerning temporary admission
    • If the goods were placed under the procedure using an oral declaration, “613e” and its date. An oral declaration is used e.g. when a pleasure boat registered outside the EU is placed under the temporary admission procedure.

The person making the declaration must ensure that the MRN and possible specific goods item number is correct. The transport operator (for example, a shipping company or airline) or their representative, must notify the person responsible for the customs clearance of these numbers.

The same MRN may contain several goods items. By declaring the correct goods item number, the temporary storage that precedes the customs warehousing can be discharged successfully. Furthermore, the processing of the declaration by Customs can be speeded up and the need for retrospective inquiries decreases.


46 Statistical value: The statistical value of the goods item as it is mentioned in the data. Entering data regarding transit goods is optional. Please note that the holder of a comprehensive guarantee must monitor the value of the stored goods.

49 Identification of warehouse, enter the letter code for the type of warehouse into which the goods are moved.

  • U= private customs warehouse (the CWP of the authorisation; C or E of old authorisations)
  • R= public customs warehouse type 1 (CWI of the authorisation; A of old authorisations)
  • S= public customs warehouse type II (CW2 of the authorisation)
  • Warehouse identifying number granted by Customs (e.g. FI1234567-8R0001)
  • Example: U FI1234567-8R0001

44 Additional information Documents produced/Certificates and authorisations

When the goods are placed under the customs warehousing procedure after inward processing (procedure 7151) provide the following details in this box:

  • The abbreviation “IP” and, when necessary, the number of the authorisation for inward processing (standard authorisation procedure) and the INF number
  • If the goods placed under the inward processing procedure are subject to commercial policy measures (e.g. and anti-dumping duty), provide also the abbreviation “C P M”

When the goods are placed under the customs warehousing procedure after temporary admission (procedure 7153) provide the following details in this box:

  • The abbreviation “TA” and, when necessary, the number of the authorisation for temporary admission (standard authorisation procedure)
  • Provide this abbreviation also when a pleasure boat registered outside the customs territory and fiscal territory of the EU is placed under the customs warehousing procedure for winter storage.

54 Place and date

The holder of the procedure or the holder of the authorisation signs the declaration, depending on the type of warehouse. If an authorised representative / agent has been entered in box 14, this person signs the declaration.

  • Place and date
  • Signature
  • Name and surname, position in the company
  • Phone number and email address

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