The previous document must be provided in the import declaration

The reference number of the previous document must be provided in the import declaration. You can find the reference number, i.e. reference, in the arrival notice. In the Customs Clearance Service, it may also be filled in automatically in the declaration on the basis of the arrival notice, if the transport company has agreed on submitting this information to Customs.

If you are submitting the import declaration in the Customs Clearance Service, provide the following codes

The previous document concerns external Union transit

  1. Provide “821 – External transit” as the previous document type. The type of the transit declaration can also be “952 TIR carnet” or “820 Internal transit / mixed consignments”.
  2. Provide the transit MRN as the previous document reference.
  3. The MRN of only one transit may be provided in one customs declaration.

The previous document is an entry summary declaration

  1. Provide “355 Entry summary declaration” or “337 Summary declaration, i.e. temporary storage declaration” as the previous document type.
  2. Provide the MRN of the AREX declaration as the previous document reference.
  3. Provide the AREX goods item number as the previous document item number.
  4. You can provide several MRNs and AREX goods item numbers (no more than 99) for one goods item. 

The previous document is a customs warehousing declaration

  1. Provide MRN as the previous document type (the MRN of the previous electronic customs warehousing declaration).
  2. Provide the customs warehousing MRN as the previous document reference.
  3. Provide the goods item number of the customs warehousing MRN as the previous document item number.
  4. You can provide several MRNs and goods item numbers (no more than 99) for one goods item. 

When the previous document is a manually submitted customs warehousing declaration, provide ZZZ (other previous document) as the previous document type and the warehouse deposit number as the previous document reference. The item number shall not be provided.

Postal consignments

When the goods arrive by post, you can get the details of the previous document automatically from the Customs Clearance Service, if you have provided the arrival ID in the start menu when completing a new declaration. 

In message declarations, “355 Entry summary declaration” shall be provided as the previous document type for postal consignments. The MRN of the entry summary declaration submitted for the postal consignment shall be provided as the reference. The transport document identifier provided in the entry summary declaration shall also be provided. The previous document item number shall not be provided for postal consignments.

If you are submitting your declaration in the service Import declarations for businesses – special procedures

The previous document concerns external Union transit

  1. Provide the code “701 Electronic transit” as the previous document, and the transit MRN as the previous document number.
  2. Provide the code 701, the transit MRN and date as the additional document for each goods item.
  3. The MRN of only one transit may be provided in one customs declaration.

The previous document is an entry summary declaration

  1. Provide the code “702 Electronic summary declaration AREX” as the previous document and the MRN of the AREX declaration as the previous document number.
  2. Provide the code 702, the MRN of the AREX declaration and date as the additional document for each goods item.
  3. Provide the AREX goods item number as the additional information for each goods item.
  4. You can provide several MRNs and AREX goods item numbers (no more than 99) for one goods item.

The previous document is a customs warehousing declaration

  • Provide 632 as the previous document code for the whole declaration and either the MRN generated in UTU or the warehouse deposit number as the previous document number.
  • Provide the previous document code 632 for each goods item. If the customs declaration was submitted in the Customs Clearance Service, provide the MRN of the previous document and the goods item number. You can provide several MRNs and goods item numbers (no more than 10) for one goods item.
  • Provide the warehouse deposit number for each goods item. You can provide several MRNs and goods item numbers (no more than 10) for one goods item.

Points to consider

If an authorisation to use the fallback procedure has been issued due to an interruption in the Transit Declaration Service or in the the Safety and Security Declaration Service (AREX), and the transit or summary declaration has been submitted in paper format:

  • enter 788 as previous document and
  • enter the MRN and item number as the document number, if available, or the date of entry or other fallback procedure document number.

In such a case, no ‘Produced documents’ need be entered for the goods item instead of the MRN.

See: Instructions on fallback procedures

 


The Customs system checks that the declaration is displayed in the Arrival and exit declaration service (AREX) with the MRN you have provided and that the declaration state is “Accepted”.

If the state of the previous declaration is incorrect in the customs declaration, you will receive an error notification with a message or in the Customs Clearance Service when you are completing the declaration. The error notification means that the state of the previous declaration is not “accepted” for import clearance. If you receive an error notification, contact the transport company and ask them to notify you when the declaration state is “Accepted”.

If you receive an error notification indicating that the MRN is not found in Customs’ service, check the MRN and send the amended declaration to Customs.

If the declaration state is “accepted” for import clearance, but you still receive an error notification, you can contact Customs’ Electronic Service Centre.


If the customs declaration contains an incorrect MRN for the summary declaration, entry summary declaration or transit, or a related goods item number which is incorrect, proceed as follows:

  • Send the details to be corrected by email to the Electronic Service Centre: spake.arex(at)tulli.fi or spake.passitus(at)tulli.fi. In the subject line of the message, type: ‘Correction of declaration details’.
  • State the transaction ID of the import declaration (customs clearance number) and the goods item to be corrected and provide the correct reference number (MRN) and goods item number of the previous document.
  • The Electronic Service Centre will report the receipt of the message.
  • Give the email message to the person who will collect the goods so that the corrected detail can be shown to the temporary storage operator.
  • The temporary storage operator attaches the email message and the original release decision to the storage records.

If you are submitting a declaration to the Customs Clearance Service, provide ZZZ as the previous document type.

If you are submitting a declaration to the service “Import declarations for businesses – special procedures”, provide 788 as the previous document type. 

Provide the number of the fallback procedure document. The goods item number of the fallback procedure document shall not be provided.

Read the instructions on using the fallback procedure.


                            

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