You can also apply for an authorisation with a customs declaration. In that case, the accepted customs declaration serves as the authorisation. The additional information required by an authorisation granted based on a customs declaration must be provided in the customs declarations. Please note that e.g. agricultural products covered by chapters 1–24 of the customs tariff (goods according to annex 71–02 to the Commission Delegated Regulation EU 2015/2446) cannot be placed under the procedure with an authorisation applied for with a customs declaration. Read more about how to apply for an outward processing authorisation with a customs declaration.
An authorisation granted by the Authorisation Centre is mandatory when the authorisation involves more than one Member State of the Union or when the applicant wishes to use equivalent goods in its operations.
If you are applying for a written authorisation from the Customs Authorisation Centre, apply for it online in advance via the Authorisation Service.
If you are applying for a Union authorisation, i.e. an authorisation involving more than one Member State, submit the application in the EU’s Customs Decisions Service. The Union authorisation requires, among other things, consent from the Member States involved as well as a functioning system for exchange of information between the holder of the authorisation and the different Member States.
When the goods are re-imported to the Union after outward processing, the customs duties and taxes are determined using the so-called value-added method. This means that the processing costs incurred outside the Union as well as certain other costs are included in the customs value of the goods and in the taxable amount for VAT.
Please note that the basis for calculation of the customs value has not changed, even though the field names and codes have changed in connection with the customs declaration reform. Transaction price refers to the total amount invoiced for processing or repairs.
The instructions on this page also apply to declarations for goods that are returned after repair.
Customs value
The customs value includes e.g. the processing or repair costs incurred in the customs territory of the Union, the costs of import freight and certain other costs. For the customs value, provide the transaction price. Provide also the details that affect the collection of taxes only if they are not already included in the transaction price. Provide them as follows:
- labour costs incurred outside the Union, unless already included in the processing invoice (code 1G)
- value of goods added outside the Union (code 1D)
- import-related transport and ancillary costs (code 1J) and insurance costs (code 1K) up to the place where the goods are brought into the Union
- royalties and licence fees relating to the goods (code 1E)
- Please note: Do not provide royalties and licence costs, if the repair is subject to a charge.
- costs incurred for engineering and development used in processing or repair (code 1F).
Note that customs value no longer includes export-related transport or ancillary costs, or insurance costs.
Statistical value
Provide the sum total of the following values as the statistical value: the value of the exported goods, the costs of processing operations carried out outside the Union, the value of goods added outside the Union, royalties and licence fees relating to the goods as well as freight and insurance costs from the place of processing to the Finnish border.
Other things to note
Provide the value of the exported goods at goods item level with the additional information code “FIXXX”.
Declarant not registered for VAT
If the declarant is an operator not registered for VAT, provide the following details as adjustments to the transaction price for the calculation of the taxable amount for VAT. Provide the following details with separate codes:
- the costs for transport, loading, unloading and insurance as well as other import-related costs up to the first place of destination in Finland specified in the transport contract (code 3A)
- the costs for transport, loading, unloading and insurance as well as other costs up to another destination in the territory of the Union that are known at the time when the liability to pay VAT arises (code 3D)
- other taxes and charges with the exception of VAT, which are levied by the State or the Union due to the import of goods in connection with customs clearance (code 3B)
- any taxes and other charges payable outside Finland (code 3C).
- Please note: Export-related transport and ancillary costs incurred outside the EU, as well as insurance costs are declared only in the basis for value added taxation. These costs are no longer declared as included in the customs value.
More specific information on the taxable amount on VAT on import can be found in the Tax Administration’s guidance (in Finnish). You can also find general information on the taxable amount of VAT on the Tax Administration’s website.
When you export goods temporarily for outward processing, use the customs procedure code 21XX for exports. In the export declaration, provide the required details according to the authorisation you are using.
When you use a written authorisation granted by the Customs Authorisation Centre
If you use a written authorisation granted by the Customs Authorisation Centre, you can submit an export declaration in one or two stages. The declaration cannot be submitted retrospectively.
The authorisation must be valid when the goods are being placed under the outward processing procedure and it must cover all goods that are being declared. One customs declaration can only include products indicated in one authorisation.
The only type of representation possible is direct representation (code 2).
Provide the following details in the export declaration:
- national procedure code “7UA”
- number – with the code “C019” – and date of the authorisation for the outward processing procedure
- INF number with the code ”C710” and the quantity for the INF number with the additional information code ”FIXXX”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- supervising customs office with the code “FIXAA”
- last date for discharging the procedure with the code “FIXBH”.
When you use an authorisation granted based on a customs declaration
An export declaration can serve as a declaration for placing goods under the procedure and at the same time as an application for an authorisation. In that case, Customs grants the authorisation for the use of outward processing by accepting the declaration and by releasing the goods for the procedure. When you apply for an authorisation with an export declaration, you can only submit the declaration as a one-stage declaration and you cannot submit it retrospectively.
The only type of representation possible is direct representation (code 2).
Provide the following details in the export declaration:
- national procedure code “7UB”
- period for discharge (the estimated period within which the procedure must be discharged) with the code “FIXBH”
- details of planned activities (a description of the planned activities to be carried out on the products to be exported) with the code “FIXBN”
- processed products with the code “FIXBP”
- Provide the 8-digit CN code and a verbal goods description of the products planned to be re-imported in the form of processed products after the procedure.
- INF number with the code ”C710” and the quantity for the INF number with the additional information code ”FIXXX”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- proposed means of identification of goods (that is, how it can be identified from the processed products that products placed under the procedure have been used in their manufacture) with the code “FIXBQ”
- as the supervising customs office the Electronic Service Centre “FI002002” with the code ”FIXAA”
- customs office of discharge with the code “FIXBJ”
- Provide a customs office with the right to discharge the outward processing procedure. There can be several customs offices of discharge, and they need not be the same as the customs office of placement.
More information about export declarations
When the goods are returned after the outward processing procedure, and the imported goods are subject to a specific duty, use the additional procedure code “242 – Outward Processing Procedure: processed products are subject to a specific import duty”. Customs will calculate the amount of specific duty on the basis of the details you provide.
- When the goods are returned after repair under guarantee, provide the additional procedure code ”B02 – Repair goods, free of charge, repair under guarantee (warranty)”. The additional procedure code “242” is not used for goods returned after repair under guarantee. For instructions on goods returned after repaired under guarantee, see the following section on this page: + Re-import (6121), when the goods are returned after free-of-charge repair.
Provide the following details in the customs declaration:
- procedure code ”6121” and additional procedure code ”242”
- as an additional document, the number of the outward processing authorisation with the code “C019”. If the authorisation has been granted based on a customs declaration, provide instead the additional information code ”FISAP”, with the MRN of the export declaration as the qualifier.
- preference code “100”
- nature of transaction that describes your activity
- as an additional document the INF number (OP EX/IM) with the code ”C710 – Information sheet” and the quantity and value details for the INF number with the additional information code ”FI710 – Supplementary unit to be used in the notification form”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- the MRN of the export declaration as an additional document with the code “C660”.
Provide separately for each goods item the statistical value of the export of the goods imported after processing with the additional information code ”FIXXX”.
Calculation of specific duty
Attach the calculation of specific duty, e.g. an Excel spreadsheet, to the customs declaration.
Provide the following details in the calculation:
- Calculate the customs value of the processed products (e.g. processing invoice €500 + import freight €15 + export freight €15 = €530).
- Provide the statistical value of the exported goods (e.g. 1 exported item and the statistical value of the export €50).
- Calculate the customs value of the goods with a deduction of the value of the exported goods (e.g. €530 – €50 = €480).
- With the help of a separate calculation, calculate the customs duty (e.g. for goods classified under the commodity code 9102290000, the customs duty is ”4.5 % MIN 0.3 €/NAR MAX 0.8 €/NAR”, so using the example values, the customs duty is 0.8 €/NAR). You can use the Calculation function of the Commodity code service Fintaric for this.
- Provide the calculated customs value of the goods, from which you have deducted the value of the exported goods and multiply it with the amount of customs duty (e.g. €480 x 0.8 €/NAR = €384).
- Divide the above result (e.g. €384) with the customs value of the processed products (e.g. €384 / 530 = €0.72). Calculated using the example values, the result is €0.72. This is the amount of customs duty due for the goods.
- If the value of the exported material is higher than the processing costs and freights, in which case the value of that calculation is negative, the calculation doesn’t have to be completed. In such case, no customs duty is levied for the goods, but the negative calculation must be attached to the customs declaration.
In addition to the calculation of specific duty, provide the customs value, the statistical value and the taxable amount for VAT. For guidance, see the section “+ Calculating the customs value, taxable amount for VAT and statistical value”
Follow the guidance according to the authorisation you are using. Submit an import declaration like this, when goods are re-imported under the procedure 6121 after outward processing.
When you use an authorisation granted by the Customs Authorisation Centre
The outward processing procedure begins with export. When you use an authorisation granted by the Customs Authorisation Centre, the authorisation must be valid when the goods are placed under the procedure, but not necessarily when the procedure is discharged. The authorisation must cover all goods that are being declared.
You can submit the import declaration in one or two stages. One customs declaration can only include products indicated in one authorisation. If the goods being imported are not indicated in the authorisation, they must be placed under a different customs procedure. You can, for justified reasons, also apply for a retroactive authorisation from the Customs Authorisation Centre.
If you submit the declaration in two stages, all the details concerning the procedure must already be provided in the simplified declaration. The simplified declaration must be submitted in the service Import declarations for businesses – special procedures (ITU).
If the goods have been declared for a procedure other than outward processing (21xx) upon export, they can’t be placed under the procedure 6121 upon import. Instead, they must be placed under some other approved customs procedure.
Provide the following details through message exchange or via the Customs Clearance Service:
- as an additional document, the number of the outward processing authorisation with the code “C019”
- additional procedure code “999”
- preference code “100”
- nature of transaction ”51”, ”52” or ”60”
- as an additional document the INF number (OP EX/IM) with the code ”C710 – Information sheet” and the quantity and value details for the INF number with the additional information code ”FI710 – Supplementary unit to be used in the notification form”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- the MRN of the export declaration as an additional document with the code “C660”.
Also provide the customs value of the goods that were under the outward processing procedure and possible taxable amount for VAT. For guidance on how to provide these details, see the section “+ Calculating the customs value, taxable amount for VAT and statistical value” on this page.
When you use an authorisation applied for with an export declaration
When you use an authorisation applied for with an export declaration, all the products being imported must be indicated in the export declaration. If the products being imported have not been indicated in the export declaration, they must be placed under some other approved customs procedure.
Provide the following details through message exchange or via the Customs Clearance Service:
- additional information code “FISAP”, with the export MRN as the qualifier
- additional procedure code “999”
- preference code “100”
- nature of transaction ”51”, ”52” or ”60”
- as an additional document the INF number (OP EX/IM) with the code ”C710 – Information sheet” and the quantity and value details for the INF number with the additional information code ”FI710 – Supplementary unit to be used in the notification form”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- the MRN of the export declaration as an additional document with the code “C660”.
Also provide the customs value of the goods that were under the outward processing procedure and possible taxable amount for VAT. For guidance on how to provide these details, see the section “+ Calculating the customs value, taxable amount for VAT and statistical value” on this page.
Fallback procedure
If you are using the fallback procedure and are submitting the declaration using the SAD form, provide the same details as you would in a standard declaration message or in the Customs Clearance Service.
If you are submitting the declaration in two stages using the fallback procedure, provide the following details in the simplified declaration in box 44 of the SAD form:
- supervising customs office indicated in the authorisation, using the code “FIXAA”
- number and date of the authorisation with the code ”C019”
- transaction identifier of the export declaration with the code ”C660”.
Submit an import declaration like this, when goods are re-imported under the procedure 6121 after being under outward processing and the goods are returned after repair that is subject to a charge.
Provide the following details through message exchange or via the Customs Clearance Service:
- as an additional document, the number of the outward processing authorisation with the code “C019”. If the authorisation has been granted based on a customs declaration, provide instead the additional information code “FISAP”, with the MRN of the export declaration as the qualifier.
- preference code “100”
- additional procedure code “202 – goods returning after repair for a charge, Article 259 UCC”
- nature of transaction “60”
- as an additional document the INF number (OP EX/IM) with the code ”C710 – Information sheet” and the quantity and value details for the INF number with the additional information code ”FI710 – Supplementary unit to be used in the notification form”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- the MRN of the export declaration as an additional document with the code “C660”.
Fallback procedure
If you are using the fallback procedure and are submitting the declaration using the SAD form, provide the same details as you would in a standard customs declaration message or in the Customs Clearance Service. If the service interruption crosses midnight, provide also the additional procedure code “680 – Customs declaration lodged retrospectively”.
If you are submitting the declaration in two stages using the fallback procedure, provide the following details in the simplified declaration in box 44 of the SAD form:
- supervising customs office indicated in the authorisation, using the code “FIXAA”
- number and date of the authorisation with the code ”C019”
- transaction identifier of the export declaration with the code ”C660”.
Value details
The statistical value of goods repaired for a charge, consists of the value of the exported goods, the cost of repairs outside the Union as well as of the freight and insurance costs from the place of processing to the Finnish border. Provide the statistical value as the total amount. The export freight to the place of processing is not included in the statistical value.
In the import declaration, also provide the customs value of the goods repaired for a charge and possible taxable amount for VAT. For guidance on how to provide these details, see the section “+ Calculating the customs value, taxable amount for VAT and statistical value”.
Submit an import declaration like this, when goods are re-imported under the procedure 6121 and the goods are returned after free-of-charge repair.
When the item is repaired free of charge because of an obligation arising from a guarantee (warranty), no customs duty has to be paid when the item is imported back to the Union. The party carrying out the repair must provide proof that the repair under warranty was free of charge, and, if necessary, the proof must be presented to customs.
If the declarant is not registered for VAT, the taxable amount for VAT must be provided in the customs declaration. If the transport costs are collected from the declarant, VAT must be paid for the transport costs. Provide the transport costs with separate codes:
- the costs for transport, loading, unloading and insurance as well as other import-related costs up to the first place of destination in Finland specified in the transport contract (code 3A)
- the costs for transport, loading, unloading and insurance as well as other costs up to another destination in the territory of the Union that are known at the time when the liability to pay VAT arises (code 3D).
Regarding repairs free of charge, the statistical value consists of the value of the exported goods (the value if they were intact) as well as of the freight and insurance costs from the place of processing to the Finnish border.
Provide the following details through message exchange or via the Customs Clearance Service:
- as an additional document, the number of the outward processing authorisation with the code “C019”. If the authorisation has been granted based on a customs declaration, provide instead the additional information code “FISAP”, with the MRN of the export declaration as the qualifier.
- preference code “100”
- additional procedure code “B02 Processed – products returning after repair under guarantee in accordance with Article 260 of the Code (goods repaired free of charge)
- nature of transaction “60”
- with additional information code “FITAC” a free-form explanation on free-of-charge repair
- as an additional document the INF number (OP EX/IM) with the code ”C710 – Information sheet” and the quantity and value details for the INF number with the additional information code ”FI710 – Supplementary unit to be used in the notification form”
- If you have separately agreed with Customs on some other means of electronic exchange of information than INF, provide the same details that are provided in the INF request with the additional information code ”FIOEI - Other means of electronic exchange of information than INF”.
- the MRN of the export declaration as an additional document with the code “C660”.
Fallback procedure
If you are using the fallback procedure and are submitting the declaration using the SAD form, provide the same details as you would in a standard customs declaration message or in the Customs Clearance Service. If the service interruption crosses midnight, provide also the additional procedure code “680 – Customs declaration lodged retrospectively”.
If you are submitting the declaration in two stages using the fallback procedure, provide the following details in the simplified declaration in box 44 of the SAD form:
- supervising customs office indicated in the authorisation, using the code “FIXAA”
- number (C019) and date of the authorisation
- transaction identifier of the export declaration with the code ”C660”
- with the additional statement code “FIXXX” or in box 44 of the SAD form, whether it is a question of repair for a charge or free-of-charge repair under guarantee.
Submit an import declaration like this, when material sent for outward processing returns unaltered to the original exporter.
If you are submitting the declaration through message exchange or via the Customs Clearance Service, provide the following details:
- customs procedure “6121”
- additional procedure codes “F01” and “642”
- nature of transaction “21”
- preferential treatment code “100”
- as an additional document, the number of the outward processing authorisation with the code “C019”. If the authorisation has been granted based on a customs declaration, provide instead the additional information code “FISAP”, with the MRN of the export declaration as the qualifier.
- the MRN of the export declaration as an additional document with the code “C660”
Also provide the customs value of the goods exported for outward processing procedure and of the material returning unaltered as well as possible taxable amount for VAT. For guidance, see the section “+ Calculating the customs value, taxable amount for VAT and statistical value”.
Read more about importing returned goods.
Fallback procedure
If you are using the fallback procedure and are submitting the declaration using the SAD form, provide the same details as you would in a standard customs declaration message or in the Customs Clearance Service. If the service interruption crosses midnight, provide also the additional procedure code “680 – Customs declaration lodged retrospectively”.
If you are submitting the declaration in two stages using the fallback procedure, provide the following details in the simplified declaration in box 44 of the SAD form:
- supervising customs office indicated in the authorisation, using the code “FIXAA”
- number (C019) and date of the authorisation
- transaction identifier of the export declaration with the code ”C660”
Submit an import declaration like this, when goods other than processed products return after the outward processing procedure e.g. as cuttings.
If you are submitting the declaration through message exchange or via the Customs Clearance Service, provide the following details:
- customs procedure “6121”
- additional procedure code “210”
- nature of transaction ”51” or ”52”
- preferential treatment code “100”
- as an additional document, the number of the outward processing authorisation with the code “C019”. If the authorisation has been granted based on a customs declaration, provide instead the additional information code “FISAP”, with the MRN of the export declaration as the qualifier.
- the MRN of the export declaration as an additional document with the code “C660”.
The standard exchange system can only be used for repairs of defective products. It involves the use of replacement products, not equivalent goods. The standard exchange system can be used in outward processing, e.g. when you export a defective product for repair and receive a replacement product. With prior import, the replacement product is imported first, and only after this, the defective product will be sent for repair.
Free-of charge repair under guarantee using the standard exchange system
If you receive a new replacement product free of charge instead of the defective product exported for repair, provide in the import declaration “B03 – Processed products returning after replacement under guarantee in accordance with Article 261 of the Code (standard exchange system)”.
Repair for a charge using the standard exchange system
If you send a defective product for repair for a charge and receive a new replacement product to replace the defective one, provide in the import declaration the additional procedure code “203 – processed products returning after replacement for other reason than guarantee, Article 261 UCC, standard exchange system”.
Prior export using the standard exchange system
For guidance on prior import, see the section “+ Prior import in outward processing”.
Using equivalent goods
If you can’t use the standard exchange system, the only alternative is to use equivalent goods. The use of equivalent goods requires an authorisation granted by the Customs Authorisation Centre. Read more about the use of equivalent goods (in Finnish).
Total relief from import duty can be granted, under certain conditions, to processed products resulting from goods placed under the outward processing procedure where it is established that those goods have been repaired or altered in a country or territory outside the customs territory of the Union with which the Union has concluded an international agreement providing for such relief. (UCC Article 260a)
The procedure can be applied in the free trade agreements EU–Canada (CETA), EU–Japan, EU–Vietnam and EU–the United Kingdom. In other cases, the rules of standard outward processing are observed, except that no customs duties will be levied when goods are placed under the procedure 6121.
The characteristics of the goods shall not be destroyed in the repair. Moreover, is not allowed to create new or commercially different goods. The use of equivalent goods or replacement goods is not allowed.
In the customs declaration, provide the same details as you otherwise would for goods repaired under outward processing. The customs value and the statistical value as well as the taxable amount for VAT are determined in the same way as for other repairs for a charge or free of charge. As an exception, provide the additional procedure code and the additional information code as follows:
- In the case of goods repaired or altered free of charge, provide the additional procedure code “204 Outward processing procedure: Total relief from import duty for goods repaired or altered free of charge in the context of international agreements (Article 260a UCC).
- In the case of goods repaired or altered for a charge, provide the additional procedure code “205 Outward processing procedure: Total relief from import duty for goods repaired or altered with charge in the context of international agreements (Article 260a UCC).
- At goods item level, provide also the additional information code ”FIUKV – Additional information for outward processing based on an international agreement as in Article 260a UCC”. As the description, specify the applicable free trade agreement and the operation undertaken.
In outward processing, equivalent goods shall consist in other than Union goods, which are processed outside the customs and fiscal territory of the EU instead of Unions goods placed under the outward processing procedure. The use of equivalent goods requires an authorisation granted by the Customs Authorisation Centre. The use of equivalent goods must be indicated in the written authorisation granted by the Authorisation Centre. Read more about the use of equivalent goods (in Finnish).
Outward processing is discharged when the processed goods are cleared for import.
The procedure must be discharged within the time limit indicated in the authorisation granted by the Customs Authorisation Centre or in the export declaration for outward processing that serves as the authorisation. The time limit for the outward processing procedure starts to run when the goods are released for the export procedure.
In individual cases, you can request an extension of the time limit for discharging the procedure from the supervising customs office. Request the extension with customs form 975s (Menettelyä koskevien määräaikojen pidentäminen) (available in Finnish).
If the time limit has been exceeded and an extension has not been applied for, the goods can still be re-imported, but it will not be possible to apply a lower rate of customs duties and taxes according to the outward processing procedure.
If the time limit for discharging the procedure indicated in the authorisation by the Customs Authorisation Centre is not sufficient for the company’s activities, request an amendment to the authorisation from the Customs Authorisation Centre.
Outward processing that begins with prior import means that a replacement product for the defective goods is imported in advance using the standard exchange system.
First, the replacement product is imported and an import declaration for it is submitted for the procedure “48 – entry for home use with simultaneous release for free circulation of replacement products under outward processing prior to the export of the defective goods”. Then the defective goods are exported from the EU and export declaration for them is submitted for the outward processing procedure 2148.
The defective goods must be exported within 2 months of the import of the replacement product. The general customs duty rate for the replacement product must also be higher than 0%.
The use of the outward processing procedure that begins with prior import requires a liability guarantee. The guarantee remains reserved until the procedure has been discharged correctly and a discharge notification has been submitted to Customs. Read more about the liability guarantee on the page Guarantees.
What are the requirements for the replacement product?
The replacement product must be the same as the defective goods in following respects:
- The product must have the same 8-digit CN code as the temporarily exported goods if they had undergone repair under the outward processing procedure.
- The product must also have the same commercial quality and technical characteristics.
- Where the export goods have been used before export, the replacement product must also have been used. However, the replacement products can be new, if they are supplied free of charge, either because of a contractual or statutory obligation arising from a guarantee or because of a material or manufacturing defect.
Can I use a representative (requested procedure 48)?
In the import declaration for outward processing that begins with prior import, the type of representation can be direct representation (2) or direct representation under the guarantor’s responsibility (2 + additional information code FITAK). In the Customs Clearance Service, you can choose the type of representation in the “Parties” section under “Representative”. In the drop-down menu, select either “2 – Direct representation” or “2 – Direct representation” and tick the box “On guarantor’s responsibility”. In an export declaration, the only possible type of representation is direct representation (2).
How do I apply for an authorisation (requested procedure 48)?
Using the procedure always requires an authorisation for outward processing indicating the use of prior import. It can be a written authorisation applied for in advance from the Authorisation Centre or you can apply for the authorisation with a customs declaration.
If you need an authorisation involving more than one of Member State of the EU, apply for an authorisation involving more than one Member State. In that case, submit the application in the EU’s s Customs Decisions Service. Read more about authorisations involving more than one Member State.
Written authorisation granted by the Authorisation Centre
A written authorisation granted by the Authorisation Centre is mandatory when the applicant wishes to use equivalent goods in its operations.
If you are applying for a written authorisation from the Customs Authorisation Centre, apply for it in advance via the Authorisations and Decisions Service. When applying for the authorisation, indicate that you wish to use prior import.
Applying for an authorisation with a customs declaration
An authorisation for outward processing that begins with prior import can also be applied for with a customs declaration, e.g. when you import the goods using the standard exchange system based on guarantee.
When you apply for the authorisation with a customs declaration, you must provide the additional details required for the authorisation in the customs declaration. You must also use a standard customs declaration.
By accepting the customs declaration Customs also accepts the authorisation application.
Other things to note regarding the use of the authorisation
The authorisation must be valid when the goods are placed under the procedure, but not necessarily when the procedure is discharged.
The customs declaration can only include goods indicated in one authorisation.
When the procedure is discharged, another person established in the Union can use the authorisation holder’s authorisation provided that that person has obtained the authorisation holder’s consent and the conditions of the authorisation are fulfilled (e.g. that the time limit for discharging the procedure and the competent customs offices indicated in the authorisation are observed). However, only the authorisation holder can declare goods for the procedure. If another person wishes to discharge the procedure in another Member State than where the procedure was started, an authorisation involving more than one Member State is always required for the use of the procedure.
Details to be entered in the import declaration, when the goods are placed under the outward processing procedure involving prior import (4800)
When you are submitting a customs declaration for outward processing involving prior import, provide the following codes:
- requested procedure “48 – entry for home use with simultaneous release for free circulation of replacement products under outward processing prior to the export of the defective goods”
- previous procedure:
- The possible previous procedures are 51, 53, 54 and 71.
- If the goods don’t have a previous procedure, provide “00 – No previous procedure”.
- as the additional procedure code either ”240 – The import of replacement goods is subject to a charge” or ”241 – The import of replacement goods is not subject to a charge”
- nature of transaction 60
- preference code 100.
If you have an authorisation granted by the Customs Authorisation Centre
If you have an authorisation granted by the Customs Authorisation Centre, you can submit the customs declaration in one or two stages. Additional information related to the procedure is generated automatically on the decision according to the authorisation.
Provide the authorisation number in the customs declaration as follows:
- in message exchange under “Authorisations”
- in the Customs Clearance Service in the first choices after choosing the procedure.
If you apply for an authorisation with a customs declaration
If you apply for an authorisation with a customs declaration, you must use a standard customs declaration. Apply for an authorisation as follows:
- When you’re applying for an authorisation with a customs declaration in the Customs Clearance Service, provide the details required for special procedures under “Authorisation request”.
- When you’re applying for an authorisation with a message, provide the detail about applying for an authorisation using the additional information code “00100 – Application for authorisation for the use of a special procedure other than transit based on the customs declaration”.
In addition, provide the additional details required for the authorisation application for the special procedure as follows:
- Customs office(s) of discharge with the customs office identifier. If you are a message declarant, use the code “FIXBJ – Customs office(s) of discharge”.
- The customs office supervising the procedure – only in message exchange – with the code “FIXAA – Supervising customs office”.
- In Finland, always provide “FI002000 – Electronic Service Centre”.
- Rate of yield of the goods as a measurement unit or a percentage (e.g. 100% when all products are used). If you are a message declarant, use the code “FIXBO– Rate of yield”.
- Details of planned activities, e.g. repair of goods based on guarantee. If you are a message declarant, use the code “FIXBN – Details of planned activities”.
- The processed product obtained from the goods with a 10-digit commodity code. Provide also the goods description of the product obtained from the processing. If you are a message declarant, use the code “FIXBP – Processed products (CN code; description)”.
- All places of processing and use as well as their address details. If you are a message declarant, use the code “FIXAC – Place(s) of processing or use”.
- The time limit for discharging the procedure is 2 months. In the Customs Clearance Service, the time limit is filled in automatically in the declaration. If you are a message declarant, use the code “FIXBH – period for discharge”.
- Always provide the procedure record code “7 – Other means of identification (an explanation to be provided on the means of identification used)” as the identification of goods, as well as the address where the procedure records are stored. You can also enter other identification details by which the goods can be identified even after processing. If you are a message declarant, use the code “FIXBQ – identification of goods”. Always provide the code “7” as the identification of goods, and you can also choose one of the following identification codes:
- “1” – Serial number or manufacturer number
- “2” – Affixing lead seals, seals, stamps or other similar distinguishing signs
- “4” – Taking samples and using illustrations or technical descriptions
- “5” – Carrying out analyses
- “6” – Communication form to facilitate the temporary export of goods sent from one country to another for manufacturing, processing or repairs (only suitable for the outward processing procedure)
The procedure code for an export declaration for defective goods is 2148.
How are the customs value and the import taxes determined?
Determining the customs value in the procedure 4800 for outward processing involving prior import depends on whether the replacement product is subject to a charge or free of charge for the declarant.
Customs value of a product subject to a charge
If the product is subject to a charge, the customs value and the statistical value in the customs procedure 4800 for outward processing involving prior import are determined as in the outward processing procedure 6121.
An import duty in accordance with outward processing is levied on the product. Upon import, a liability guarantee is also reserved for the amount of import duties not levied when the goods are placed under the procedure (= the difference between the standard third country import duty and the import duty levied in accordance with the tax calculation rules for the outward processing procedure).
For guidance on how to provide the customs value, see the section “+ Calculating and providing the customs value, taxable amount for VAT and statistical value in the customs declaration”.
Customs value of a product free of charge
The customs value of a product free of charge in the customs procedure 48xx involving prior import is based on the usual transaction value or selling price of the product. A liability guarantee is reserved for the customs duty according to the transaction value of the product.
Value added tax (VAT)
If you are a VAT-registered operator, declare the import VAT to the Finnish Tax Administration. If you are an operator not registered for VAT, provide the following details in the customs declaration as adjustments to the transaction price for the calculation of the taxable amount for VAT.
The value added tax is determined, for both deliveries subject to a charge and deliveries free of charge, on the basis of the customs value provided for in section 88 of the Value Added Tax Act (Articles 69–76 UCC, Article 71 DA and Articles 127–146 IA). The items referred to in sections 91–93 a of the Value Added Tax Act are added to this value.
Read more about import VAT on the Tax Administration website:
VAT on imported goods
Taxable amount for import VAT (available in Finnish and Swedish, link to Finnish)
Submitting an export declaration
When the outward processing procedure ends with export, use the procedure code “2148 – Export under the outward processing procedure after prior import”.
An export declaration cannot be submitted in two stages. Instead it must always be submitted as a complete declaration.
In some cases, the declaration may also be submitted retrospectively. In these cases, Customs checks whether there are prerequisites for submitting the declaration retrospectively and either accepts or rejects the declaration.
If you have a written authorisation granted by the Authorisation Centre (7UA)
If you have a written authorisation granted by the Authorisation Centre (national procedure code 7UA), you can only declare goods indicated in one authorisation in a single export declaration.
In the export declaration, you can provide several customs declarations for special procedures as previous documents. In the export declaration, you can only provide nine previous documents for one goods item. If there are more than nine previous documents, the goods must be divided between several goods items.
If you have an authorisation applied for with a customs declaration (7UB)
If you have applied for an authorisation to use a special procedure with a customs declaration (national procedure code 7UB), you can provide several customs declarations for special procedures as previous documents in the export declaration.
In the export declaration, you can only provide nine previous documents for one goods item. If there are more than nine previous documents, the goods must be divided between several goods items.
Details to be provided in the export declaration
Provide the following details in the export declaration:
- customs procedure code 2148
- all documents relating to the clearance transaction using either or both of the document codes:
- “IM – Import declaration” and as its description the customs clearance number and date
- “MRN – MRN of previous electronic declaration” and as its description the MRN and date.
- the national procedure code ”7UA”, if you have an authorisation granted by the Customs Authorisation Centre
- You must also provide the written authorisation using the document code “C019 – OPO – Authorisation for the use of outward processing procedure (Column 8b, Annex A of Delegated Regulation (EU) 2015/2446)” as well as the authorisation number and date.
- the national procedure code ”7UB”, if you have an authorisation granted based on a customs declaration
- as the supervising customs office the Electronic Service Centre “FI00200” with the code ”FIXAA”.
How can the time limit for the procedure be extended?
You can request an extension of the time limit for the procedure from the supervising customs office (FI00200). The extension must be requested before the time limit for the procedure has expired.
If you have submitted an electronic customs declaration, request the extension as follows:
- In the Customs Clearance Service, the extension is requested in the “Summary and submission” section of the customs declaration. Click on “Request an extension”, then enter the new time limit and send the request to Customs.
- If you are a message declarant, request an extension of the time limit with the message “Free-form contact” and choose the reason code “003 – Request for time limit extension”.
- If you cannot request an extension electronically, you can request it with customs form 975e "Extension of procedure time limits". Send the application to the Electronic Service Centre (valvovatulli(at)tulli.fi).
If the holder of the authorisation personally requests an extension in the Customs Clearance System, and the customs declaration was submitted via message exchange by using a direct representative on guarantor’s responsibility, Customs will ask for the representative’s consent.
If you wish to extend the time limit of an authorisation applied from the Customs Authorisation Centre, submit an amendment application in the Authorisations and Decisions Service.
Discharge of the procedure
Submit an export declaration within 2 months
The outward processing procedure that begins with prior import is discharged when an export declaration is submitted for the defective goods. The defective goods must be exported within 2 months of the import of the replacement goods. For more detailed instructions, see the section “Submitting an export declaration”.
Also submit a discharge notification
A discharge notification regarding the procedure must also be submitted to the supervising customs office. The notification must be submitted no later than on the day following the expiry of the time limit.
Submit the discharge notification to the supervising customs office in one of the following ways:
- In the Customs Clearance Service, click on “Contact Customs”. Provide the MRN and click on ‘”Other reason”. As the reason for contact, choose “007 – Bill of discharge / notification of discharge”.
- If you are a message declarant send a “Free-form contact” message and choose “007 – Bill of discharge / notification of discharge” as the code for the reason for contact.
- Send the information in a separate document by email to: valvovatulli(at)tulli.fi.
The liability guarantee reserved upon import clearance will be released when the supervising customs office has processed the discharge notification.
The authorisation holder must keep records of the goods placed under the procedure. Records must also be kept of simplified procedures. Records are necessary, because the customs authority must be able to supervise and control goods placed under the procedure.
If the use of the procedure is small scale, the records doesn’t necessarily have to be electronic, but Customs may also accept records in paper form.
Read more about the records regarding outward processing in the Instruction for holders of authorisations for the outward processing procedure.
Regulation (EU) No 952/2013, Union Customs Code (UCC), Article 86(5), Articles 260 and 261
Commission Delegated Regulation (EU) 2015/2446 (DA), Article 75
Value Added Tax Act, sections 88–93a
More information: yritysneuvonta(at)tulli.fi