Guarantees

An EU-wide guarantee may be used in more than one Member State. The guarantee can be lodged in Finland and used for customs clearance in EU-countries where the guarantee is in force. Correspondingly, the guarantee can be granted in another EU-country and used for customs clearances in Finland.

The EU-wide guarantee can be granted for import, special procedures, transit and temporary warehousing.

However, the transit guarantee must be valid throughout the entire EU territory and in optional agreement countries (Norway, Iceland, Switzerland, North Macedonia, Turkey, Serbia, Andorra and San Marino).

Read more: Guarantees

 


The guarantee category for customs liability is determined when the customer uses transit, warehousing or other special import procedures. In order to qualify for a reduction of the guarantee for customs liability, the customer must have sufficient funds in relation to the reference amount.

When determining if the funds are sufficient, all the different procedures used by the operator are added up (import, transit, warehousing and special procedures); the reference amount, i.e. the amount of customs debt as well as the amount of liability regarding customs duty and taxes.

The guarantees that the customer provides to Customs are deducted from the total reference amount, and the reference amount not covered by the guarantee is compared with the customer’s balance sheet total.

The requirement for sufficient funds is met, when the balance sheet total is at least half of the reference amount with no guarantee:

(Total reference amount – guarantees) / balance sheet total ≤ 2.

In guarantee category BD, the requirement for sufficient funds is additionally scaled according to the equity ratio so that when the ratio increases, the requirement for sufficient funds is based on a lower balance sheet total.

Example:

  • The customer’s total reference amount is 200,000 euros (the import reference amount is 50,000 and the reference amount for inward processing is 150,000 euros).
  • The balance sheet total is 60,000 euros and the equity ratio is 10 %.
  • The customer has no payment delays or payment disruptions.

When it comes to customs debt, the customer belongs in guarantee category AA (100 %).

Regarding the customs liability, the customer belongs in category BD (0 %) based on their equity ratio and payment behaviour. The customer also meets the requirements regarding e.g. their record keeping and internal audit, which are specific to the guarantee category.

In order to qualify for guarantee reductions, the customer must also have sufficient funds in relation to the reference amount.

Let’s check the sufficient funds in guarantee category BD (0 %):

The amount of guarantee required is 50,000 euros in total. The import guarantee is 100 % of the reference amount and the guarantee for inward processing is 0 %.

 (200,000–50,000 euros) / 60,000 euros = 2,5, i.e. the requirements regarding sufficient funds and guarantee category BD are not fulfilled.

Let’s check the sufficient funds in guarantee category BC (30 %):

The guarantee requirement is 95,000 euros in total (50,000 euros + 45,000 euro). The import guarantee is 100 % of the reference amount and the guarantee for inward processing is 30 %.

 (200,000–95,000 euros) / 60,000 euros = 1,75 i.e. < 2.

The requirement regarding sufficient funds is fulfilled when the customer delivers a guarantee in accordance with guarantee category BC for the customs liability, and a guarantee in accordance with guarantee category AA for the customs debt.


The comprehensive guarantee category related to the comprehensive guarantee authorisation for customs debt is AB for AEO operators and AA for other operators.

The amount of guarantee required for customs debt in guarantee category AA is 100 % and for value added tax debt it is either 0 % (guarantee valid only in Finland) or 100 % for both customs and value added tax debt (EU-wide guarantee).

An AEO economic operator is entitled to a reduction of the guarantee. The amount of guarantee required for customs debt is 30 % and for value added tax debt it is either 0 % (guarantee valid only in Finland) or 30 % for both customs and VAT debt (EU-wide guarantee).


When determining the amount of comprehensive guarantee for transit, warehousing and other special procedures, the companies are placed into guarantee categories based on their financial solidity and payment behaviour. Furthermore, in guarantee categories BD 0%, BC 30% and BB 50%, companies must meet requirements relating to records and in-house control.

If you apply for comprehensive guarantee for special procedures or temporary storage and exemption from providing a guarantee (guarantee category BD 0%) or a reduced guarantee (guarantee category BC 30% or BB 50%), we ask that you fill in the questionnaire in the management system for commercial and transport records.  You do not have to fill in the questionnaire in guarantee category BA 100%.

How the guarantee category is determined is influenced by certain criteria in the questionnaire as well as, for instance, solidity. Below is an indicative table on the guarantee category enabled by the equity ratio.  The guarantee category is confirmed by Customs in connection with the processing of the application. 

Equity ratio Guarantee category
negatiivinen BA 100
0% - 4,9% BB 50
5% - 9,9% BC 30
10 % - BD 0

 

Questionnaire: Description of the accounting and logistics system (in Finnish)

Guidance for filling in the questionnaire: yritysneuvonta.lupa-asiakkaat(at)tulli.fi

Read more on Guarantee categories and related requirements: Guarantee categories and related requirements


The warehouse reference amount, i.e. the amount of liability for customs duty and tax, is generally determined based on the maximum value of the warehouse. In the reference amount, the default liability for value added tax is 24 % and for customs duty, it is 6 %. If the warehouse contains only one type or a few types of products, the reference amount can be determined according to actual tax and customs duty percentages.

The reference amount will also include any possible excise duties. As concerns excise duties, 30 % of their average value will be taken into account in the reference amount.

Example

The maximum value of goods stored simultaneously in a warehouse: e 100 000.
The average amount of excise duty on goods stored simultaneously in a customs warehouse: e 50 000.
Customs liability: 6 % x  e100 000 =  e 6 000
Value added tax liability: 24 % x e 100 000 =  e 24 000
Excise duty liability: 30 % x e 50 000 = e 15 000
Value added tax liability of excise duty: 24% x e 15 000 = e 3 600
Total reference amount: e 48 600

According to EU legislation, the operator must monitor and ensure that the amount of customs duties and taxes on goods simultaneously in the warehouse does not exceed the reference amount. If the reference amount is insufficient, the operator should contact the customs office of guarantee ([email protected]) before starting the procedure.

The warehouse guarantee share of the reference amount in different guarantee categories

Guarantee category BD BC BB BA
Customs and excise taxation 0 % 30 % 50 % 100 %
VATVAT 0 % 0 % 10 % 50 %

 

Provide the value of the goods in the warehouse with the form: Customs form 945s – Value declaration for goods in storage (in Finnish)

 

 


The reference amount for the end-use procedure is the maximum amount of unlevied import duties for goods simultaneously under the procedure. Unlevied import duties means the difference between the general customs duty and the reduced rate of duty for end-use.

According to EU legislation, the operator must monitor and ensure that the amount of customs duties and taxes relating to simultaneously open end-use procedures does not exceed the reference amount. If the reference amount is insufficient, the operator should contact the customs office of guarantee (lupakeskus(at)tulli.fi) before starting the procedure.

Guarantee from reference amount in different guarantee categories

Guarantee category BD BC BB BA
Reference amount 0 % 30 % 50 % 100 %

Authorisation based on a customs declaration (simplified authorisation procedure)

In guarantee category BA (100%), the reference amount for inward processing or temporary admission is the maximum amount of customs debt (liability for customs duty) possibly to be collected for goods simultaneously under a procedure.

In other guarantee categories, the reference amount for inward processing or temporary admission is the maximum amount of customs debt as well as VAT and excise debt (liability for customs duty and liability for tax) possibly to be collected for goods simultaneously under a procedure. However, a guarantee is required only for the liability for customs duty.

Standard authorisation

The reference amount for inward processing or temporary admission is the maximum amount of customs debt as well as VAT and excise debt (liability for customs duty and liability for tax) possibly to be collected for goods simultaneously under a procedure. However, a guarantee is required only for the liability for customs duty.

According to EU legislation, the operator must monitor and ensure that the amount of customs duties and taxes relating to inward processing and temporary admission simultaneously under a procedure does not exceed the reference amount. If the reference amount is insufficient, the operator should contact the customs office of guarantee (lupakeskus(at)tulli.fi) before starting the procedure.

Guarantee for customs debt in different guarantee categories:

Guarantee category BD BC BB BA
Customs liability 0 % 30 % 50 % 100 %

The import procedure’s reference amount for the release for free circulation is the company’s greatest customs debt during the credit period.

In order to ensure that the guarantee is sufficient, it is recommended that the import reference amount entered is at least the customer’s greatest customs debt for 7 weeks. The company can enter a higher reference amount if it wishes to have more leeway, when it comes to variations in the amount invoiced by Customs.

When releasing goods for free circulation, a 100% guarantee is required for the customs debt.

An authorised economic operator (AEO) is entitled to a reduction of the guarantee required for customs debt. From the AEO, a guarantee of 30 % is required for customs debt.


The transit reference amount is the maximum amount of outstanding customs duty and tax liability (customs duty, VAT and excise duty).

The transit reference amount is based on the realised transits for one year as well as on an estimate of the future requirement.

Example for calculating the reference amount

The one-time reservation to be reserved for a single transit €10 000 x the maximum number of simultaneously open transits 10 = reference amount €100 000.

The one-time reservation is the average amount of customs duties and taxes relating to one transit. For new operators, who do not have a transit history, the one-time reservation is €10 000.  The one-time reservation should correspond as well as possible to the actual amount of customs duties and taxes.  If the customs duties and taxes of a transit clearly differ from 10 000 euros, the one-time reservation should be the actual amount of customs duties and taxes for new operators as well.

When applying for comprehensive guarantee authorisation, you can enter the transit reference amount, the one-time reservation and the maximum number of transits open at the same time, in the box for further information.

According to EU legislation, the operator must monitor and ensure that the amount of customs duties and taxes relating to open transits does not exceed the reference amount. If the reference amount is insufficient, the operator should contact the customs office of guarantee ([email protected]) before starting the procedure.

Guarantee for reference amount in different guarantee categories:         

Guarantee category BD BC BB BA
Reference amount 0 % 30 % 50 % 100 %

When doing business with Customs you can pay customs duties and taxes or lodge guarantees with these means of payment:

  • cash
  • cheque
  • Visa Debit/Credit
  • Visa Electron
  • Mastercard Debit/Credit
  • Maestro and
  • V Pay.

The guarantee can be sent to Customs, Credit Management, PO Box 261, 65101 Vaasa.

Read more: Guarantees

 


If the guarantee provided is less than the amount of customs duty to be levied, the company’s own credit number cannot be used to clear the goods through customs. You can request that the forwarding agency uses their own credit number to handle the customs clearance transaction, thus the guarantee reservations are aimed at the representatives guarantee. You can also increase the amount of guarantee yourself by delivering an additional guarantee (see accepted types of guarantees).

Read more: Guarantees

 


Customers, registered before 1 May 2016, do not have to do anything regarding the renewal of authorisations or guarantees. Customs will contact customers for the renewal of authorisations during the transitional period (estimated until 30 April 2019).

Read more: Guarantees

 


The following guarantee types or their combinations e.g. can be accepted as guarantees:

  • bank guarantee/suretyship insurance
  • pledge of a bank account.

Mortgages of businesses, vessels, cars and equipment are not accepted as comprehensive guarantee. The same applies to a deposit into the Customs account.

Customs always defines the acceptable type of guarantee and guarantee documents and contacts the customer prior to the delivery of the guarantee.

Read more: Guarantees

 


If the guarantee is insufficient, the periodic filing or customs clearance decisions you’ve received can be paid before the payment is due. When paying, use the payment reference in the customs clearance decision and in the periodic filing.

You can also contact the forwarding agency and request that the representative’s credit number be used to handle the customs clearance transaction, thus the guarantee reservations are aimed at the representatives guarantee (then the form of representation is indirect representation or direct representation with the liability of a guarantor). You can also prepare for invoicing peaks by increasing the amount of guarantee provided.

Read more: Guarantees

 


During customs clearance, an amount of guarantee that corresponds to the customs debt is reserved. A guarantee is not reserved for a value added tax debt. When customs invoices are paid, a guarantee amount that corresponds only to the customs duty in the customs invoice is released. That is, the customs invoice does not release a guarantee amount that corresponds to the total sum of the invoice.

Read more: Guarantees

 


The entire guarantee reservation is in force, until the whole customs clearance decision and possible penalty fees have been paid. Partial payments do not release a guarantee reservation.

Read more: Guarantees

 


When goods are released for free circulation, an amount that corresponds to the customs debt is reserved from the guarantee in connection with customs clearance, and the reservation is released 1–2 days after the invoice has been paid (registration delay). Registering payments transferred between different banks or from foreign accounts takes longer. Further delays may be caused by, for example, public holidays. That is why it pays to contact Customs before the limit has been reached.

Read more: Guarantees

 


The box ‘Vakuudesta varattu osuus (%)’ (Amount reserved from the guarantee) in the customs clearance decision, allows you to ensure that the guarantee is sufficient. If the guarantee is insufficient, the periodic filing or customs clearance decisions you’ve received can be paid before the payment is due. When paying, use the payment reference in the customs clearance decision and in the periodic filing.

You can also contact the forwarding agency and request that the representative’s credit number be used to handle the customs clearance transaction, thus the guarantee reservations are aimed at the representatives guarantee. You can also prepare for invoicing peaks by increasing the amount of guarantee provided.

Read more: Guarantees

 


                            

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