Registered exporter (REX)

A registered exporter (REX) is an exporter who, based on various preferential tariff agreements and arrangements, is authorised to make out proofs of origin that entitle the exported goods to receive preferential treatment in the destination country. 
Applying for status as a registered exporter is required in the following situations:

  • In order to obtain preferential tariff treatment in Canada, Japan, the UK and Vietnam for products originating in the European Union when the total value of the exported goods exceeds EUR 6 000. 
  • A company based in the European Union imports undeclared originating products for a total value exceeding EUR 6 000 from a GSP country and re-dispatches them to another EU Member State or to Norway or Switzerland for customs clearance. 
  • The exporter exports goods originating in the EU to GSP countries for processing.

How to apply for registration 

You can apply for registered exporter status electronically in the REX service. Suomi.fi identification and authorisations are used in the REX service, and you can log in to the service via the EU Trade Portal. Read more about identification via the EU Trader Portal.

If a Managing Director does not use the service and apply for the REX number, he or she shall provide the mandate ‘Applying for customs authorisations’ to the person submitting the application. The mandate must be granted before logging into the service. Read more about identification and authorisations.

The applicant must also have an EORI number. 

In addition, you can apply for a registration amendment in the REX service and a revocation of the registration.

You can check the validity of the REX registration number of your company from the EU database.

In the Registered Exporter system (the REX system), you can request

  • registration as a registered exporter (REX)
  • modification of a registration
  • revocation of a registration.

Read more about registered exporters

Recommended browsers

Use the Firefox or Google Chrome browser, when you use the REX system.

Identification in the system and granting a mandate to use the system

  • Log in to the REX system via the EU Trader Portal with Suomi.fi identification. Read more about identification via the EU Trader Portal.
  • If the identification is unsuccessful, please contact Customs Business Information at yritysneuvonta(at)tulli.fi.
  • Contact yritysneuvonta(at)tulli.fi in the case of a foreign company or individual who does not have a Finnish personal identity code or a Finnish company that cannot log in using Suomi.fi identification.
  • The CEO of the company must grant a mandate to the person responsible for the company’s customs transactions or to themselves, before being able to log in to the REX system. Grant the mandate “Applying for authorisations for customs operations” in the fi authorization service. Instructions for granting a mandate: This is how you grant a mandate in practice
  • Log in according to section 2a if the company has granted a mandate directly to its own employee. First, provide Employee as type of operator. Second, enter Economic operator (authorisation holder) as type of operator, and as their identification type the EORI number. The EORI number is made up of the country code FI + Business ID (e.g. FI123456-8).
  • If you receive an error notification, empty the browser history before logging in again.

Exchange of information between the user and Customs

All exchange of information between Customs and the user takes place electronically via the REX system. When you add your email address in the system, you will receive email alerts about status changes and about acceptance of the request.

Add your email address like this

Click on the user icon on the right. From the menu that opens, choose Preferences -> REX -> Email Alerts.The section in the system where you can add an email address.

Activate the email address field, so you can enter your email address. You can add several email addresses by clicking on the plus sign (+). Finally, click on “Update”.

The sections where you can add rows, activate the email address field and update details.

Add you work email address or a shared email address of the company. If the employee’s rights to the system are cancelled, the employee must delete their email address before the rights are cancelled. The email address can only be deleted personally by the employee.

Please note that the registration decision will be issued in the selected language. If you wish to receive the decision in English, select “English (en)”.

 Completing and submitting a request

When you have logged in to the EU Trader Portal, choose “REX” from the menu.

The menu in the EU Trader Portal.

                                                                                 

 

 

 

 

 

 

 

 

 

 

 

 

 

The system opens “My REX History”. Request registration by clicking on the button “Start Registration Request”.

My REX History.

If you already have a REX registration number, you can, on this page, request modification or revocation of a registration, view the details of the existing registration or print out the registration details in PDF format. In that case, the following buttons will be displayed: “Start Modification Request”, “Start Revocation Request”, “View My REX” and “Print”.

REX Registration Identification

Select the following details under REX Registration Identification:

Member State of Exporters Establishment: Finland

National Authority Registered: FI904006 - Oulu, Lupakeskus

1. Exporter Information

Enter the information on your company. Enter all the details carefully. It will speed up the processing of the registration at Customs.

You have to fill in at least one of the fields “E-mail Address, “Fax Number” and “”Telephone Number”. The actual contact information of the company will be saved on the next screen.

The exporter information fields in the request.

2. Exporter Contact Information

Enter the contact information of your company here.

By clicking on “Add” you can add rows, if you wish to provide the contact information of more than one contact persons.

The exporter contact information fields in the request.

3. Exporter Activities

Select whether your company is involved in production or trading. Tick the box “Production” if you produce the products you export. Tick the box “Trading” if you export finished products produced by others. You can also tick both boxes.

The section for selecting exporter activities in the request.

4. Description of Goods

For preferential goods, provide the four-digit commodity code.

Please note that the system will not accept codes with less than four characters. If there are several commodities with the same HS chapter, e.g. chapter 85, provide these commodities by adding two zeros after the two digits of the chapter: 8500.

You can add new goods items by clicking on “Add”.

The section Description of Goods in the request.

5. Undertakings to be given by an exporter

Read carefully the text concerning undertakings. After that, tick the box “Indication of agreements to undertakings” and fill in the fields “Place of signature of the Authorised Signatory”, “Authorised Signatory Name” and “Authorised Signatory Job Title”.

Please note that you cannot modify the details in this section later with a modification request.

The section Undertakings to be given by an Exporter in the request.

6. Consent of the exporter to the publication of his data on the Commission website

If you consent to the publication of the data you have provided in your request on the Commission website, tick the box “Indication of consent of exporter to the publication of his data on the public website”. Fill in the fields “Place of signature of the Authorised Signatory”, “Authorised Signatory Name” and “Authorised Signatory Job Title”.

You may cancel your consent later by submitting a modification request in the REX system.

You may also choose not to tick the box. In that case, your company’s specific data will not be published on the public website of the Commission.

The section “consent of exporter” in the request.

 

7. Submit Request or Save as Draft

You can save the request as draft by clicking on “Save as Draft” or submit the request to Customs for processing by clicking on “Submit Request”. By clicking on “Cancel”, you can cancel the request and delete the data you have provided.

The buttons at the end of the request for deleting the provided data, submitting the request or saving it as draft.

When you have clicked on “Submit Request”, the REX system will send you the notification “Your request has been successfully sent”, when Customs has successfully received your request.


Points to consider

Situation 15 January 2021

Export destination country and the proof of origin needed

Declaration of origin

  • Canada
  • Ghana
  • Côte d'Ivoire (EPA)

Statement on origin

Invoice declaration

  • ESA states (Comoros, Madagascar, Mauritius, Seychelles and Zimbabwe)

For an exporter to be able to complete origin declarations for their consignments to Canada without a value limit, they must register with Customs in the EU’s REX database. A non-registered exporter can complete standard origin declarations for consignments of originating products if the value of the consignment does not exceed EUR 6 000. The origin declaration shall be included in the invoice or other commercial document in which the originating product is described in sufficient detail. The origin declaration will be valid for 12 months from the day when it was completed by the exporter. During this time, the importer can apply for preferential tariff treatment from the customs authority of the country of destination for the export.

Template for origin declaration

(Period: from___________ to __________(1)

The exporter of the products covered by this document (customs authorisation No ...(2) declares

that, except where otherwise clearly indicated, these products are of ...(3) preferential origin.

…………………………………………………………….............................................(4)

(Place and date)

...……………………………………………………………………..............................(5)

(Signature and printed name of the exporter)

See the detailed completion instructions for the origin declaration in the Official Journal of the European Union, L 11, 14 January 2017, page 485.

Under point 3 of the origin declaration, enter the origin as “Canada/EU”, just “Canada” or “EU”, depending on the preferential origin of the product. A requirement for the completion of the origin declaration is that the product qualifies as originating under the rules of origin of the Canada-EU agreement. Registered exporters do not need to sign the origin declaration. If the exporter is non-registered and not identifiable in the commercial document where the origin declaration is completed, the exporter shall also complete point 5 of the origin declaration, i.e. the signature and printed name of the exporter.

Note! Export companies in Canada do not need to register in the REX database

Companies exporting originating products from Canada to the EU shall always include their Business Number in their origin declarations when they export originating products to the Union for commercial purposes within the framework of the CETA agreement. The value of the consignment has no relevance to the matter. Exporters do not need to register in Canada in order to be able to apply the CETA agreement.

 

 

 


Registered exporter’s statement on origin in the GSP system of the EU

Re-consignors established in the Union must register in the REX system of the EU, if undeclared originating goods imported from a GSP country with proofs of origin are consigned to somewhere else in the EU or to Norway or Switzerland*) for customs clearance and if the total value of the originating products in the initial consignment exceeds EUR 6 000 (even if the consignment is split into smaller split consignments). Re-consignors of goods who are registered may draw up replacement statements on origin from the date from which their registration is valid. This shall apply regardless of whether the goods are accompanied by a certificate of origin Form A issued in the beneficiary country or an invoice declaration or a statement on origin made out by the exporter.

The registration also applies to exporters that export goods originating in the EU to GSP countries for processing. Companies exporting goods to GSP countries can only make out invoice declarations for consignments of originating products where the value of the consignment does not exceed EUR 6 000, because the GSP countries do not apply the system with approved exporter status.

*) Between the EU, Switzerland and Norway, replacement certificates of origin Form A are still used for the time being, even if the exporter has the registration for drawing up statements on origin. When the amended agreement enters into force, exporters will instead start using replacement statements on origin between the EU, Norway and Switzerland in the re-export of undeclared products originating in a GSP country.

Exporters in the Union, registered or not, shall draw up statements on origin for originating products consigned, where the total value of the originating products in the initial consignment does not exceed EUR 6 000. Where the statement on origin replaces a preceding statement, the re-consignor of the goods shall indicate the number of registered exporter only if the value of originating products in the initial consignment exceeds EUR 6 000.

The replacement statement on origin will be valid for 12 months from the day when the initial statement on origin was drawn up.Replacement statements on origin are provided for in detail in article 101, annex 22-07 (statement on origin and completion instructions) and annex 22-20 (registered and non-registered re-consignors, markings in initial and replacement statements on origin) of the Commission Implementing Regulation (EU) 2015/2447, (OJ L 343/2015, 29.12.2015).

Non-registered re-consignors can, however, make out replacement statements on origin for consignments where the value exceeds EUR 6 000, if they attach a copy of the initial statement on origin made out in the GSP beneficiary country. The re-consignor shall also indicate his name and full address followed by the mention ‘acting on the basis of the statement on origin made out by [name and complete address of the exporter in the beneficiary country], registered under the following number [Number of Registered Exporter of the exporter in the beneficiary country]’.

Template for statement on origin

The statement on origin shall be made out in English, French or Spanish and it shall show the preferential origin of the products.The statement shall also indicate whether the product is wholly obtained in a certain country or sufficiently worked to obtain originating status. 

Products wholly obtained in a certain country: enter the letter ‘P’ in the statement. Products sufficiently worked or processed: enter the letter ‘W’ followed by a heading of the Harmonised System (example ‘W’9618). If a product with EU origin has been used in the manufacture of the product in order to obtain GSP originating status, the mention shall be replaced with an appropriate cumulation indication, e.g. ‘EU cumulation’.

The statement on origin is to be made out on any commercial documents relating to the consignment, showing the name and full address of the exporter and consignee as well as a description of the products and the date of issue.

Completion instructions for the numbered fields in the statement of origin:

Commission Implementing Regulation (EU) 2015/2447, Annex 22-07, (OJ L 343/2015, page 821)

English version
The exporter … (Number of Registered Exporter ( 2 ), ( 3 ), ( 4 )) of the products covered by this document declares that, except where otherwise clearly indicated, these products are of. .. preferential origin ( 5 ) according to rules of origin of the Generalized System of Preferences of the European Union and that the origin criterion met is … … ( 6 ).

French version
L’exportateur … (Numéro d’exportateur enregistré ( 2 ), ( 3 ), ( 4 )) des produits couverts par le présent document déclare que, sauf indication claire du contraire, ces produits ont l’origine préférentielle … ( 5 ) au sens des règles d’origine du Système des préférences tarifaires généralisées de l’Union européenne et que le critère d’origine satisfait est … … ( 6 )

(1) Where the statement on origin replaces another statement in accordance with Article 101(2) and (3) of Implementing Regulation (EU) 2015/2447 laying down detailed rules for implementing certain provisions of Regulation (EU) No 952/2013 (See page 558 of this Official Journal.), the replacement statement on origin shall bear the mention ‘Replacement statement’ or ‘Attestation de remplacement’ or ‘Comunicación de sustitución’.  The replacement shall also indicate the date of issue of the initial statement and all other necessary data according to Article 82(6) of Implementing Regulation (EU) 2015/2447.

(2) Where the statement on origin replaces another statement in accordance with sub-paragraph 1 of Article 101(2) and paragraph (3) of Article 101, both of Implementing Regulation (EU) 2015/2447, the re-consignor of the goods making out such a statement shall indicate his name and full address followed by his number of registered exporter.

(3) Where the statement on origin replaces another statement in accordance with sub-paragraph 2 of Article 101(2) of Implementing Regulation (EU) 2015/2447, the re-consignor of the goods making out such a statement shall indicate his name and full address followed by the mention (French version) ‘agissant sur la base de l’attestation d’origine établie par [nom et adresse complète de l’exportateur dans le pays bénéficiaire], enregistré sous le numéro suivant [Numéro d’exportateur enregistré dans le pays bénéficiaire]’, (English version) ‘acting on the basis of the statement on origin made out by [name and complete address of the exporter in the beneficiary country], registered under the following number [Number of Registered Exporter of the exporter in the beneficiary country]’, (Spanish version) ‘actuando sobre la base de la comunicación extendida por [nombre y dirección completa del exportador en el país beneficiario], registrado con el número siguiente [Número de exportador registrado del exportador en el país beneficiario]’.

(4) Where the statement on origin replaces another statement in accordance with Article 101(2) of Implementing Regulation (EU) 2015/2447, the re-consignor of the goods shall indicate the number of registered exporter only if the value of originating products in the initial consignment exceeds EUR 6 000.

(5) Country of origin of products to be indicated. When the statement on origin relates to products originating in the Union, the exporter must indicate the origin by means of the symbol “EU”. When the statement on origin relates, in whole or in part, to products originating in Ceuta and Melilla as referred to in Article 112 of Implementing Regulation (EU) 2015/2447, the exporter must indicate the origin by means of the symbol “CM”.

(6) Kokonaan tuotetut tuotteet: merkitään kirjain ”P”. Riittävästi valmistetut tai käsitellyt tuotteet: merkitään kirjan ”W” ja sen jälkeen harmonoidun järjestelmän nimike (esim. ”W”9618). Where appropriate, the above mention shall be replaced with one of the following indications: (a) In the case of bilateral cumulation: ‘EU cumulation’, ‘Cumul UE’ or ‘Acumulación UE’. (b) In the case of cumulation with Norway, Switzerland or Turkey: ‘Norway cumulation’, ‘Switzerland cumulation’, ‘Turkey cumulation’, ‘Cumul Norvège’, ‘Cumul Suisse’, ‘Cumul Turquie’ or ‘Acumulación Noruega’, ‘Acumulación Suiza’, or ‘Acumulación Turquía’. c) In the case of regional cumulation: ‘regional cumulation’, ‘cumul regional’ or ‘Acumulación regional’. (d) In the case of extended cumulation: ‘extended cumulation with country x’, ‘cumul étendu avec le pays x’ or ‘Acumulación ampliada con el país x’.

Replacement statements on origin in the GSP system, Commission Implementing Regulation (EU) 2015/2447, Annex 22-20 (OJ L 343/2015, page 844):

Requirements for drawing up replacement statements on origin

1. Where a statement on origin is replaced, the re-consignor shall indicate the following on the initial statement on origin:

a) the particulars of the replacement statement(s);

b) his name and address;

c) the consignee or consignees in the Union or, where applicable, in Norway or Switzerland.

2. The initial statement on origin shall be marked ‘Replaced’, ‘Remplacée’ or ‘Sustituida’.

3. The re-consignor shall indicate the following on the replacement statement on origin:

a) all particulars of the re-consigned products taken from the initial proof;

b) the date on which the initial statement on origin was made out;

c) the particulars of the initial statement on origin as set out in Annex 22-07, including – where appropriate – information about cumulation applied;

d) his name and address and, where applicable, his number of registered exporter;

e) the name and address of the consignee or consignees in the Union or, where applicable, in Norway or Switzerland;

f) the date and place of the replacement.

4. The replacement statement on origin shall be marked ‘Replacement statement’, ‘Attestation de remplacement’ or ‘Comunicación de sustitución’.