Preferential treatment in export for originating products

The EU has many bilateral Free Trade Agreements with different countries. These countries grant preferential tariff treatment for products originating in the EU. According to the agreements, the products originating in some other countries can also be granted similar preferential tariff treatment based on cumulation.

The free trade agreements grant preferential tariff treatment for most industrial goods and also for several agricultural products. The range of products and duty reductions vary according to each agreement. The possibility for duty reductions for agricultural products can be subject to quota allocations depending on the product and the agreement.

What is required for obtaining preferential treatment?

To obtain preferential treatment in the country of destination (the other Party), the export product must originate in the EU or in another country that is part of a possible agreement network. The rules of origin of each agreement have provisions regarding the conditions that define when a product qualifies as an originating product in accordance with the agreement (whether its wholly obtained or sufficiently produced as well as if cumulation has been implemented). Apart from general requirements, the products have commodity code specific rules.

A joint territorial general agreement (Convention) will be implemented in stages in the area of the Euro-Mediterranean agreement network. This convention will be implemented in the place of separate protocols for rules of origin in individual agreements.

The conditions for a sufficiently produced product (so-called heading-specific list rules) generally apply to industrial products, which can be either

  • a change of heading (at the level of the four-digit heading)
  • the percentage rule (maximum share or minimum value addition of non-originating materials)
  • the condition of the degree of working or processing (e.g. for textile and metal products) or
  • a combination of these conditions.

The list rules present the working or processing conditions of the products by heading or heading group. Additionally, the articles of the rules of origin present the conditions for insufficiently worked products as well as for receiving and administrating preferential treatment for originating goods.

The rules of origin precisely define the standard certificates of origin that, when presented, will entitle the importer to preferential tariff treatment for the export in the country of destination. Applying for or drafting a certificate of origin, requires that the exporter has examined the originating status of the export products in accordance with the conditions mentioned above.

The rule of direct transport requires that the products are exported directly from the EU to the contracting country. This requirement is based on the fact that the products must remain under customs supervision during transport and temporary warehousing, and the products must not undergo operations other than unloading, reloading or any operation designed to preserve them in good condition.

If originating products only move in a certain contracting area, such as for instance the territory covered by the Pan-Euro-Mediterranean agreements, then the rule of direct transport does not have to be followed within the area. The originating products can also be released for free circulation in the area, without losing their status as originating products.

In the EU, the provision concerning prohibition of drawback is associated with the application of the inward processing procedure. This prohibition of drawback is associated with most EU free trade and other preferential tariff agreements. This means that the duty levied on the non-originating raw materials used in the production of an export product cannot, as a rule, be refunded upon the export of the finished product, if a certificate of origin is issued for the export product.

If a certificate of origin is going to be issued for the originating products in export, drawback on the raw materials cannot be applied for and duties levied on them must be paid.

Please note! The EU does not have free trade agreements with, for example, these countries: The United States of Amerika, Russia, Belarus, Saudi Arabia, Australia, Taiwan and Hong Kong.

Proceed in the following way:

1. Find out the export goods’ CN code and the destination country’s trade agreements

2. Find out if customs duty is levied on the goods in the destination country

3. Find out if the export product is an EU originating product under the agreement

4. Find out which proof of origin you need

5. Draw up a proof of origin and submit it to the destination country

6. Make exporting easier: apply for status as approved exporter or registered exporter

 *) Cumulation of origin means that the manufacturer in the EU (Finland) may under certain conditions use raw materials originating in a contracting country when manufacturing products despite not meeting the conditions of sufficiently worked or processed products, and the final product may still be considered as originating in the EU (Finland).

Points to consider

The exporter of a used vehicle must prove to Customs the vehicle’s EU preferential origin before Customs can confirm the EUR.1 movement certificate. 

The exporter must primarily present a declaration by the supplier or manufacturer regarding the preferential EU origin of the vehicle. Customs may also accept other reliable written proof of origin of the vehicle on a case-by-case basis. 

Very old vehicles (e.g. vintage cars) can be regarded as products of EU preferential origin, for example, based on statements by experts. The VIN number of a used vehicle (vehicle identification number) does not prove the EU preferential origin of the vehicle even though the factory where the vehicle was manufactured was located in the EU. 

Fill in the EUR.I movement certificate application with care

Always carefully fill in the back of the EUR.1 movement certificate application, i.e. the declaration by the exporter (sections “specify” and “submit”).  

In a situation where a post-clearance audit is carried out, the exporter must present in documents what he or she has committed to the section “undertake” on the back of the application form, which is the declaration by the exporter. This applies to all EUR.1 movement certificates to be confirmed. 

The authorities of the countries of destination may suspect the authenticity of the EUR.1 movement certificates and the preferential EU origin of the products mentioned in the certificates; in that case, they can send a request for verification to Finnish Customs. Requests for verification often involve the confirmed EUR.1 movement certificates for used vehicles in particular. The countries of destination are aware that car factories in Germany, for instance, do not provide supplier’s declarations for used cars.

The Commission maintains the Access2Markets (formerly MADB) on their website. This database contains useful information, especially for exporters.

On the page ’My Trade Assistent’ in the database, the duties levied can be checked based on preferential tariff agreements and by commodity codes of the export country of destination. Fill in the country of origin (Finland) and country of destination in the system, e.g. ‘Canada’, as well as the commodity code of the export product, e.g. ‘871200’, then the screen shows the preferential customs duty levied on the EU originating product in section ‘EU’, as well as the general customs duty in section ‘MFN’ (Most-Favoured Nation). The difference between the rate of customs duties of the ‘MFN’ and the ‘EU’, describes the economic impact importing with EU preferential origin has on the other contracting party.

The rules of origin ‘RoO’ that apply to the agreement regarding this commodity code can be seen in the menu to the left. Compliance with the rules of origin in the abovementioned example is a requirement for receiving preferential tariff treatment in Canada for an EU originating product. Receiving preferential tariff treatment in the country of destination always requires presenting a certificate of origin for each free trade agreement. A sufficient certificate of origin is, depending on the agreement, e.g. a general declaration of origin with detailed certificate numbers, issued by the approved exporter (export to Korea) or registered exporter (export to Canada).

According to the rules of origin in preferential agreements, the exporter shall keep the documentary evidence of the origin for at least three years (in the EU–South Korea agreement for at least five years). Upon request by Customs, the exporter shall present the documentary evidence concerning the issue of preferential certificates, origin declarations and statements on origin (e.g. supplier’s declarations, purchase and sales invoices, documents concerning manufacture and shipping documents). With these documents, the exporter can prove that the information provided on the origin of the export products is correct, and that the conditions of the rules of origin are met.

If customs declarations are submitted electronically, however, the national regulation 6/2016 issued by Customs on archiving by exporters will be applied. According to the regulation, exporters must keep the customs clearance documents for at six years from the end of the calendar year when the decision on the release of the goods for the export procedure was made (current year + 6 years).

In principle, the same rules of origin requirements apply to old and used goods as well as to new goods. On the other hand, for example according Article 16 of the Explanatory notes concerning the pan-Euro-Mediterranean protocols on rules of origin (Official Journal of the European Union, C 83, 17.4.2007), proofs of origin may be issued also for goods where the usual supporting documents are no longer available, provided that:

a) the date of production or importation of the goods lies beyond that period of time during which records must be kept by traders. For example, the rules of origin in preferential agreements require that the documentary evidence be kept for at least three or five years, and national provisions even longer (e.g. customs clearance documents, documents that prove the origin and accounting records for the current year + 6 years).

b) the goods can be deemed to be originating on the grounds of other evidences, like declarations of the producer or any other trader, an expert's opinion, by marks on the goods or descriptions of them, etc;

c) there is no indication that the goods do not comply with the requirements of the origin rules.

EUR.1 (and A.TR.) -application forms are sold at PunaMustas online store (in Finnish).

EUR.1 movement certificates are primarily endorsed by post. Please send your certificates to the following address: 

Kotka Customs
Certificates
Merituulentie 424
48310 Kotka.

Kotka Customs will endorse the certificates no later than on the day following the arrival of the certificates, and the endorsed certificates will be sent back to the customer to the requested address immediately after the processing. 

The EUR.1 movement certificate can also be endorsed over the counter at any customs office with customer service: Contact information and postal addresses.

For frequent exportation of originating products, the exporter should apply for the status of approved exporter. Then the exporter can personally draft a standard-form declaration of origin to the consignment’s commercial document and an EUR.1 movement certificate endorsed by Customs is not needed.

Yes, they can. The protocols of the rules of origin in free trade agreements actually state that the exporter or their representative with power of attorney, can fill in the EUR.1 movement certificate and the application part of the form.

The flip side, i.e. the ‘exporter’s declaration’, of the application part of the EUR.1 movement certificate mentions what the exporter should fill in. The exporter should mention under which conditions the product has become the originating product mentioned in the certificate. 

What has to be filled in depends on what is required for gaining originating status, according to the rules of origin for the product (commodity code). The product can, for example, be wholly obtained in the EU (e.g. grain grown and processed in the EU). The product can be sufficiently worked, for example in such a way that the amount of non-originating components does not exceed the maximum amount allowed. Depending on the commodity code the rule can, for instance, further state that the non-originating component used belongs under a different commodity code than the end product (export product).  In other words, what the exporter needs to mention here, depends on the rule of origin regarding the commodity code of the export product.

In the footnote of the exporter’s declaration are examples of documents, which can be used to provide proof of the correctness of the declared origin. The exporter should mention in this section, which documents they have for proving the origin.

Under certain circumstances, the EUR.1 movement certificate can be submitted retrospectively for the goods mentioned in the certificate, if

  1. it was not issued at the time of exportation because of errors, involuntary omissions or special circumstances, or
  2. it is demonstrated to the satisfaction of the customs authorities that an EUR.1 movement certificate was issued but was not accepted at importation for technical reasons.

An EUR.1 movement certificate issued retrospectively shall in box 7 be endorsed with the following phrase: ‘ISSUED RETROSPECTIVELY’. 

  • If the value of the originating goods in the consignment exceeds 6,000 euros, the exporter must have a written approved exporter’s authorisation granted by Customs with a company-specific authorisation number. Based on this authorisation, the approved exporter can issue specified declarations of origin on the commercial documents of export consignments (generally on the export company’s invoices). The number of the authorisation granted by Customs to the exporter is included in the declarations of origin. See the page How to provide proof of origin, section Approved exporter
  • If the value of the originating products in the consignment does not exceed 6,000 euros, any exporter can personally draft a standard-form declaration of origin on a consignment’s commercial document (usually the selling company's invoice). Then the declaration of origin must contain the handwritten signature of the exporter.
  • The person who submits the declaration of origin must always, with a document, be able to prove the originating status of the goods in the consignment. When drafting declarations of origin, this documented proof should be available to the company and to Customs.

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