First apply for suomi.fi registration (registering the mandate)
In order for a foreign business to be eligible for applying for message exchange customer status from Customs and for testing the new messages, the business must first apply for suomi.fi registration in the Digital and Population Data Services Agency’s (DVV) mandate service provided by officials.
During the registration, the business provides in the mandate service provided by officials the name of the person in the company who can grant necessary mandates for transactions to an employee of the company. If the person granting mandates is a foreign citizen, they must have the identifier registered in the DVV’s Finnish Authenticator service.
Suomi.fi registration in the mandate service provided by officials may take months, so it is advisable to start the process well in advance.
Once the business has obtained suomi.fi registration, mandates have to be granted within the company to an employee of the company, so that they apply for message exchange customer status in Customs’ Authorisations and Decisions Service as well as mandates to use the message exchange testing service.
Granting mandates within the company
- If the person granting mandates for transactions in the company applies in person for the authorisation for the status as a message exchange customer in the Authorisations and Decisions Service, or personally uses the message exchange testing service, they do not need a separate mandate for transactions for either of those services.
- If someone in the company, other than the person granting mandates for transactions in the company, applies for the authorisation of the status as a message exchange customer or uses the message exchange testing service, the person granting mandates for transactions must grant this employee a mandate in the Suomi.fi authorization service.
If the mandated employee is a foreign citizen, they must also register with the DVV’s Finnish Authenticator Identification Service and identify themselves through it to access the Authorisations and Decisions Service and the message exchange testing service.
Provide Customs with company’s information for testing
In order to be eligible for testing in the message exchange testing service, use Customs form 1131e and enter the EORI number of the company and the identifier you have provided to DDV during the mandate registration. Send the form to Customs in accordance with the instructions given on the form.