Archiving of electronic declarations and fallback procedure documents

Archiving obligation of message declarants

The party who makes safety and security declarations must maintain a log in their own system, where declaration messages sent to the Customs AREX system can be read in their entirety and be printed out if necessary. The log must be kept during the current year and the following three years.

The person submitting the declaration must also store the documents or electronic files referred to in the declaration as mandatory attachments. Such an attachment is, for example, the transport document of the (entry) summary declaration.

Archiving obligation of the online declarant

If the customer submits the declarations via the online channel provided by Customs, then the customer is not required to archive the declarations.

However, the person submitting the declaration must still store the documents or electronic files referred to in the declaration as mandatory attachments. Such an attachment is, for example, the transport document of the (entry) summary declaration. The archiving period is the current year and the following three years.

Archiving obligation regarding fallback procedure documents

If the customer submits the declarations via the online channel provided by Customs, then the customer is not required to archive the declarations.

However, the person submitting the declaration must still store the documents or electronic files referred to in the declaration as mandatory attachments. Such an attachment is, for example, the transport document of the (entry) summary declaration. The archiving period is the current year and the following three years.

                            

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