A foreign transport company can authorise a Finnish representative to submit the presentation notification on its behalf.
The foreign transport company responsible for the notification must have an EORI number, regardless of whether the company submits the notification itself or uses a representative.
A company established in the territory of the EU obtains the required EORI number from its own country, e.g. a Swedish transport company applies for it from Sweden.
If the transport company submits the notifications itself
If a foreign transport company wishes to submit the presentation notification in the Customs Clearance Service, it must register with the Suomi.fi service. Upon registration, the person in the company who can grant company employees required mandates for submitting notifications is also designated.
The registration is applied for in the Suomi.fi mandate service provided by officials.
- Read more about the mandate service provided by officials on the website of the Digital and Population Data Services Agency (DVV) (available in Finnish)
- Go to the Suomi.fi mandate service provided by officials (authorisation with an application)
The person granting mandates must register with the Finnish Authenticator Identification Service before the company is registered. The Finnish Authenticator identification code issued to the foreign person granting mandates must be provided in the mandate service provided by officials. In the application, indicate that you are applying for the right to grant “Customs clearance” mandates.
If someone else in the company than the person granting mandates for transactions in the company, submits notifications via the Customs Clearance Service, the person granting mandates for transactions must grant this employee the mandate “Customs clearance” in Suomi.fi Authorizations.
If the person submitting the notification is a foreign citizen, they must register with the Finnish Authenticator Identification Service and identify themselves through it to access the Customs Clearance Service.
The presentation notification must indicate the name and EORI number of the submitter of the notification, i.e. the transport company. Provide also
- mode of transport
- identification of means of transport
- type of means of transport
- previous document
- location of goods
- select type A and provide the address details of the place of presentation as the qualifier
- customs office of presentation
- enter the customs office code for Mariehamn Customs
- additional information codes.
If a VAT-registered importer is going to submit a periodic declaration, the transport company must submit a presentation notification:
- Provide the additional information code “FIEVR – Presentation of goods at tax border”. Always select the previous document type “ZZZ” and enter the transport document number in the next field.
If the importer has pre-lodged a tax border declaration and notified the transport company of this, the transport company must submit a presentation notification:
- At declaration header level, select the additional information code “FITSH – Presentation of a pre-lodged customs declaration”. Select the previous document type “IM – Import declaration” and provide the MRN of the import declaration as the identifier of the previous document.