Processing of personal data in training
Purpose of processing personal data
Finnish Customs’ Training is responsible for the preparatory training for further qualification in customs operations organised by cooperating institutions, and coordinates training subject to a charge for business customers.
Customs’ Training processes personal data for
- organising training and teaching
- managing and compiling statistics of training and credits
- developing training and teaching activities
- communication connected to the activity
The right of Customs’ Training to process personal data is based on article 6(1)(e) of the Data Protection Regulation.
Categories of personal data
Customs’ Training collects the following personal data of customers:
- first name and surname
- email address
- educational establishment
- qualification obtained
Users of the e-learning environment (Moodle) can save supplementary personal data in the system such as a photo, home address, telephone number and interests.
For monitoring the use of the e-learning environment and user support, the user’s IP address is collected in the log data as well as the transaction (by the user) and the transaction time.
Sources of personal data
The personal data are obtained from the users themselves upon registration. Personal data are obtained also from cooperating institutions and business customers.
Regular releases of personal data
Personal data that Customs’ Training possesses are not forwarded anywhere.
In the e-learning environment (Moodle), the user’s name is shown to other users. In addition, the user can display other personal data to the other users of the system.
Personal data collected by Customs’ Training are processed by personnel at Customs’ Training, application management personnel of the service providers as well as by persons who have access to the data systems used by Customs’ Training.
Personal data retention and disposal times
Personal data collected by Customs’ Training are stored for a period in accordance with statutory obligations. The storage times are specified in Customs’ data management plan.
Key storage times for personal data collected by Customs’ Training:
- Attendance and participation records 10 years
- Course materials 3 years
- Course units or course completions and grades 25 years
- Course feedback 5 years
Contact person of the data controller and additional information