Suomi.fi authorisation

Suomi.fi authorisation is needed whenever a company employee who is not the CEO or who does not have signatory rights is using Customs’ e-services. The CEO must grant such other employees a mandate to handle the customs transactions that are necessary for the company.

How are the mandates granted end requested?

User instructions by page (In Finnish)

What are the Suomi.fi mandates for customs transactions?

Name and description of mandate code powers:

Statistical declarations on trade between EU Member States

The authorised party, or assignee, can view and submit statistical declarations on the trade between EU Member States on behalf of the authorising party, or assignor, as well as send and receive messages related to the declarations.

Customs clearance

The assignee can submit declarations and data for customs clearance, view the declarations submitted and their related decisions, as well as send and receive messages related to customs clearance on behalf of the assignor.

Viewing authorisations for customs operations

The assignee can view valid customs authorisations on behalf of the assignor.

  • The mandate codes for authorisations are valid in all Finnish and EU authorisation services.

Preparing authorisations for customs operations

The assignee can view valid customs authorisations, prepare applications for authorisations and edit drafted applications, as well as send and receive messages related to applications on behalf of the assignor.

Applying for authorisations for customs operations

The assignee can view valid customs authorisations, prepare applications for authorisations and edit drafted applications, as well as send and receive messages related to applications on behalf of the assignor.

Message declaration for customs operations

The assignee can send declaration messages related to customs operations and receive response messages on behalf of the assignor.

  • For customer testing before starting to lodge message declarations

Åland tax border declarations

The assignee can submit and view summarising VAT declarations on imports crossing the Åland Islands tax border on behalf of the assignor.

Suomi.fi identification and mandates when applying for authorisations through the EU’s Trader

Concerns the following services:

  • Customs Decisions System (CDS) for applications of authorisations involving more than one Member State
  • eBTI for applications of Binding Tariff Information, and
  • eAEO for applications of AEO authorisations

In this text, ‘authorisations’ refers to authorisations involving more than one Member State, to BTI decisions and to AEO authorisations.

When is Suomi.fi identification alone sufficient?

Suomi.fi identification is used every time you log in to a service. If the CEO of a company, or another person with signatory rights, browses, prepares or applies for authorisations in person, they do not need a Suomi.fi authorisation, since the Suomi.fi identification is sufficient due to them already having the right to handle authorisation matters by virtue of their status.

When is Suomi.fi authorisation required as well?

Suomi.fi authorisation is required whenever a company employee who is not the CEO wishes to view, prepare or apply for authorisations. The CEO must grant such other employees a mandate to handle the customs transactions that are necessary for the company.

What decisions must be taken by a company applying for the authorisation before starting to use Suomi.fi identification and authorisations?

  • Who, in practice, will be applying for the authorisations online: the CEO or some other employee?
  • Who within the company will be granting mandates to the persons who need them: the CEO or some other employee?

What must the CEO of a company applying for authorisations involving more than one Member State do in practice?

  1. The CEO applies for the authorisations in person.
    The CEO is not required to grant Suomi.fi mandates to anyone. He or she has the right to take care of company authorisation matters by virtue of his or her status.
  2. The CEO does not apply for the authorisations in person, but grants the mandates within the company.
    The CEO grants mandates for transactions to all company employees who handle customs matters, and this gives them the right to handle matters involving authorisations on behalf of the company.
  3. The CEO does not apply for the authorisations in person, and does not grant the mandates within the company.
    The CEO grants an employee the right to grant a mandate, which gives such persons the right to grant mandates for transactions to themselves or to other company employees.

How extensive are the mandates needed and granted?

Before granting mandates, the company must decide how extensive a mandate the employee in charge of customs matters needs and how extensive the rights granted to employees should be.

It is important to note that with the same mandate, the employee is given the right to handle all authorisation matters for the company, also in the other e-services involving EU authorisations and decisions that will be launched in the autumn.

In addition, the employee is also given the right to use the national Authorisation Service once Suomi.fi identification is introduced in that service.

What are the names of the mandates used?

The Suomi.fi mandates for customs transactions used when applying for authorisations belong to the theme category “Import and export”. No mandate specifiers are used for Customs’ mandates. The mandates have the following names and grant the following rights:

Viewing authorisations for customs operations: The authorised party, or assignee, may view valid authorisations for customs operations.
Preparing authorisations for customs operations: Besides viewing authorisations, the assignee may also prepare authorisation applications and edit application drafts.
Applying for authorisations for customs operations: Besides viewing authorisations, preparing applications and notifications, the assignee may also submit authorisation applications.

Granting mandates to employees of applicant companies

The mandates are granted using the e-Authorizations service of the Suomi.fi website.

  1. Log in to Suomi.fi e-Authorizations using your own online banking ID codes, a mobile certificate or certificate card.
  2. Select Acting on behalf of a company and which company you wish to act on behalf of.
  3. Select "Grant a mandate" and select one of the following mandate types:
    1. mandate for transactions: the person or company has the right to act on behalf of your company or
    2. right to grant a mandate: the person has the right to grant mandates for transactions on behalf of your company
  4. Under Parties, enter the name and personal identity code of the employee.
  5. Select the tasks that the assigned person is authorised to do
    1. viewing authorisations for customs operations or
    2. preparing authorisations for customs operations or
    3. applying for authorisations for customs operations.
  6. Specify a period of validity for the mandate.
  7. Check and confirm that the details in the summary are correct.

More detailed instructions can be found on the Suomi.fi website.

Granting a mandate to a representative, that is, to another company

A mandate is also needed if the company wishes to authorise a representative to handle the authorisation application process.

Customs does not recommend that Suomi.fi e-Authorizations be used in e-services when representatives act on behalf of principals, as the representative can view all the details of the principal. However, if you nevertheless want to use a representative, we advise you to contact Customs Business Information.

User support
Suomi.fi-tunnistus ja -valtuutus: Kansalaisneuvonta, p. 0295 000, palveluneuvoja(at)kansalaisneuvonta.fi
Customs transactions, Finnish Customs, Customs Information Service , tel. 0295 020 500

                            


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