Suomi.fi identification and mandates when applying for authorisations through the EU’s Trader Portals CDS, eBTI and eAEO

 

Concerns the following services:

  • Customs Decisions System (CDS) for applications of authorisations involving more than one Member State
  • eBTI for applications of Binding Tariff Information, and
  • eAEO for applications of AEO authorisations

In this text, ‘authorisations’ refers to authorisations involving more than one Member State, to BTI decisions and to AEO authorisations.

When is Suomi.fi identification alone sufficient?

Suomi.fi identification is used every time you log in to a service. If the CEO of a company, or another person with signatory rights, browses, prepares or applies for authorisations in person, they do not need a Suomi.fi authorisation, since the Suomi.fi identification is sufficient due to them already having the right to handle authorisation matters by virtue of their status.

When is Suomi.fi authorisation required as well?

Suomi.fi authorisation is required whenever a company employee who is not the CEO wishes to view, prepare or apply for authorisations. The CEO must grant such other employees a mandate to handle the customs transactions that are necessary for the company.

What decisions must be taken by a company applying for the authorisation before starting to use Suomi.fi identification and authorisations?

  • Who, in practice, will be applying for the authorisations online: the CEO or some other employee?
  • Who within the company will be granting mandates to the persons who need them: the CEO or some other employee?

What must the CEO of a company applying for authorisations involving more than one Member State do in practice?

  1. The CEO applies for the authorisations in person.
    The CEO is not required to grant Suomi.fi mandates to anyone. He or she has the right to take care of company authorisation matters by virtue of his or her status.
  2. The CEO does not apply for the authorisations in person, but grants the mandates within the company.
    The CEO grants mandates for transactions to all company employees who handle customs matters, and this gives them the right to handle matters involving authorisations on behalf of the company.
  3. The CEO does not apply for the authorisations in person, and does not grant the mandates within the company.
    The CEO grants an employee the right to grant a mandate, which gives such persons the right to grant mandates for transactions to themselves or to other company employees.

How extensive are the mandates needed and granted?

Before granting mandates, the company must decide how extensive a mandate the employee in charge of customs matters needs and how extensive the rights granted to employees should be.

It is important to note that with the same mandate, the employee is given the right to handle all authorisation matters for the company, also in the other e-services involving EU authorisations and decisions that will be launched in the autumn.

In addition, the employee is also given the right to use the national Authorisation Service once Suomi.fi identification is introduced in that service.

What are the names of the mandates used?

The Suomi.fi mandates for customs transactions used when applying for authorisations belong to the theme category “Import and export”. No mandate specifiers are used for Customs’ mandates. The mandates have the following names and grant the following rights:

  • Viewing authorisations for customs operations: The authorised party, or assignee, may view valid authorisations for customs operations.
  • Preparing authorisations for customs operations: Besides viewing authorisations, the assignee may also prepare authorisation applications and edit application drafts.
  • Applying for authorisations for customs operations: Besides viewing authorisations, preparing applications and notifications, the assignee may also submit authorisation applications.

Granting mandates to employees of applicant companies

The mandates are granted using the e-Authorizations service of the Suomi.fi website.

  1. Log in to Suomi.fi e-Authorizations using your own online banking ID codes, a mobile certificate or certificate card.
  2. Select Acting on behalf of a company and which company you wish to act on behalf of.
  3. Select "Grant a mandate" and select one of the following mandate types:
    1. mandate for transactions: the person or company has the right to act on behalf of your company or
    2. right to grant a mandate: the person has the right to grant mandates for transactions on behalf of your company
  4. Under Parties, enter the name and personal identity code of the employee.
  5. Select the tasks that the assigned person is authorised to do
    1. viewing authorisations for customs operations or
    2. preparing authorisations for customs operations or
    3. applying for authorisations for customs operations.
  6. Specify a period of validity for the mandate.
  7. Check and confirm that the details in the summary are correct.

More detailed instructions can be found on the Suomi.fi website.

Granting a mandate to a representative, that is, to another company

A mandate is also needed if the company wishes to authorise a representative to handle the authorisation application process.

Customs does not recommend that Suomi.fi e-Authorizations be used in e-services when representatives act on behalf of principals, as the representative can view all the details of the principal. However, if you nevertheless want to use a representative, we advise you to contact Customs Business Information.

 

Identification in the EU’s e-services

Log in to the EU Customs Trader Portal (TAXUD Authentication Portal). Suomi.fi identification and authorisations are used in these services.
Go to the EU Customs Trader Portal

  1. Select your language in the top right corner
  2.  When logging in, select the following details (both as authorisation applicant and representative)
  • the domain of the application you request access to: Customs
  • country where you want to be authenticated: Finland
  • type of actor: Employee

I am acting on behalf of:

  • the following (natural/legal) person with
  • type of actor: select Economic Operator
  • type of ID: EORI
  • ID: enter the EORI-number of the company applying for the authorisation

Always select “directly” regardless of whether you are an employee of the applicant company or of a representative

Finally, give your consent to sharing information from the Suomi.fi identification with the EU Customs Trader Portal by ticking

“I give my consent to request my Identity Profile information and share it with UUM&DS and Customs EIS”.

3. Next, select authentication method.

4. Then, the Suomi.fi identification service states which details about you are being transferred to the portal.

5. The “Continue to service” button of the authentication page takes you to the e-service.

                            


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